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PLAZA EAST ASSOCIATION
MINUTES OF MEETING OF THE BOARD OF DIRECTORS
January 30, 2008

Mr. Tim Smith, President called to order a duly constituted meeting of the Plaza East Board of Directors on Wednesday, January 30, 2008 at 7:15 p.m. held in the Recreation Room.

Present were:, James Brady, Donald Galczak, Rafick Henein, Richard Madey, Terry Marcum, Charles Packard, Allen Pell, DiAnne Shumard, Alex Soufrine, Tim Smith and John Toklucu

Also present David Beswick, Manager and Helene Pasternak, Secretary. A quorum was established.

APPROVAL OF MINUTES
There was a long discussion regarding the December 19, 2007. John Toklucu requested his explanation regarding payroll be put into the minutes. The President and Board requested that the Correspondence portion of the minutes be removed in total.

TREASURER’S REPORT
Don Galczak made a motion seconded by Richard Madey to approve the expenditures from the Building and Mechanical Reserve in the amount of $12,768.20. All approved. The complete Treasurer’s Report is attached.

PRESIDENT’S REPORT
There was a discussion about trash removal from exit areas. Motion was made by Rafick Henein seconded by John Toklucu to have the Board implement a policy to insure compliance with the fire regulations. Such policy will included monetary penalties to owners who do not comply with fire department regulations. All Approved.
Rafick Henein made a motion seconded by Charles Packard to accept written determination by our Attorney of non- eligibility issue subject to precedent concerning Hussein Shehata (2P) as a candidate for the Board of Directors for 2008. All were in favor.
The President and Board had a discussion regarding the prosecution of Susan Turner. James Brady asked to have the Fort Lauderdale Police institute prosecution.

MANAGER’S REPORT
The complete Manager’s Report is attached.
The Board asked the Manager to look into the possibility of cameras in the elevators to be able to assess damage done by contractors.
Rafick asked the Manager to remove the last two lines of his monthly report regarding Mr. Shehata.
Rafick Henein made a motion seconded by Terry Marcum to hire a licensed electrician to repair the problems found in T-Volt Electric’s Infrared Thermal Imaging Scan. All voted Aye.

COMMITTEE REPORTS
Landscape Committee Report of January 14, 2008 attached.

Motion was made by Alan Pell and seconded by Charles Packard to replace bricks around circle in front of the building using Hurricane Wilma Funds. All voted Aye.
A motion was made by Rafick Henein seconded by John Toklucu to remove balance of fountains in front of the building. All voted aye except Alex Soufrine, voting nay.
Maintenance Committee: Mr. Packard and Mr. Beswick discussed the replacement of the windows with high impact glass in the Recreation Room. As the Board requested, we received bids. The complete information is attached. Charles Packard recommended hiring Vico. Rafick Henein made a motion seconded by Charles Packard to hire Vico Windows subject to approval from T & T Engineering, verification of the scope of work, and the Legal Committee’s approval of the contract. The amount of the contract is $97, 603.00. All voted aye except for

Donald Galczak who voted nay. A Motion was made by Tim Smith, seconded by Charles Packard to sell off shutters which were bought for the Recreation Room Area. The money received will be put back into the

Hurricane Shutter Reserve to help offset cost of windows, stucco and painting work around windows; and shutters for the wooden doors going into the lobby. All voted Aye.
Recreation Room Committee: Rafick Henein made a motion seconded by Terry Marcum to allow $160,000 from the Wilma Assessment for use to redo the Recreation Room/Gym area. All voted Aye.
A motion was made by Rafick Henein seconded by Terry Marcum to authorize $5,000.00 from the Wilma Assessment to begin the Recreation project. All approved except Charles Packard who voted nay.

OTHER BOARD BUSINESS
Randall Roger responded to the Department of Environmental Protection (DEP) regarding the removal of our outflow pipes by December 31, 2008. We will ask him to redraft letter and request an extension to January 31, 2009.
We are awaiting a response from Plaza South regarding the installation of a fence.
Richard Madey made a motion seconded by Alex Soufrine to accept Randall Roger’s apology of December 28, 2007 regarding the unapproved letters Mr. Randall distributed to two owners. All voted aye, except Rafick Henein who voted Nay.
Discussion regarding noise from Fountainhead’s cooling tower: Manager will find three firms that can record the decibels to see if allowable noise levels are being exceeded. Suggest that a letter is sent to The Fountainhead advising of noise and our rights.

PROCUREMENT POLICY
There will be a special meeting to discuss the Purchasing Policies and Procedures on February 13, 2008.

The meeting adjourned at 10:30 p.m.


Respectfully submitted,


Helene Pasternak,
Recording Secretary