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MEETING OF THE BOARD OF DIRECTORS OF PLAZA EAST ASSOCIATION
June 18, 2008
 

Pursuant to notice the Board of Directors of Plaza East Association, Inc. met in regular session on Wednesday June 18, 2008 at 7:30 P.M. in the Recreation Room, 4300 N. Ocean Blvd., Fort Lauderdale, FL 33308. Directors in attendance were James Brady, Donald Galczak, Rafick Henein, Richard Madey, Jose Namis, Jeanne Poore, DiAnne Shumard, Tim Smith, Alex Soufrine and John Toklucu. Also in attendance was Property Manager David Beswick. Robert Buehler was not present. Mr. Smith chaired the meeting and Mr. Beswick recorded the proceedings. The meeting was called to order at 7:40 P.M. As there is no Secretary, Mr. Beswick called the Roll.
 
Thereafter, upon motion by Mr. Brady, seconded by Mr. Toklucu, it was unanimously voted to approve the Minutes of the Special Meeting of May 14, 2008.
 
Thereafter, upon motion by Mr. Madey, seconded by Mr. Brady, it was unanimously voted to amend the Minutes of the April 30, 2008 Regular Meeting, and upon motion by Mr. Madey, seconded by Mr. Namis, it was unanimously voted to approve the amended minutes of the April 30, 2008 Regular Meeting.
 
Thereafter, Mr. Namis addressed the Board of Directors and the assembled homeowners regarding some rumors that have been circulating through the Plaza East Community.  A copy of that address is attached to, and made a part of these Minutes.
 
Thereafter, Mr. Madey gave the Treasurer’s Report for the Month of April, a copy of which is attached to and made a part of these minutes. The expenditures for April were less than one twelfth of the Annual Budget but payroll is still over budget. The total maintenance in arrears for April is $44,107 from 6 units.
 
Thereafter, Mr. Madey reported that the tabled March Treasurers Report contained correct figures for expenditures from the Building & Mechanical Reserve and the Hurricane Wilma S/A Account and made a motion that the expenditures from the reserve be approved. The motion was seconded by Mrs. Poore and was approved unanimously.
 
Thereafter, Mr. Madey made a motion that the Board approve the April expenditures from the Building & Mechanical and Concrete Reserve and from the Hurricane Shutters and Hurricane Wilma S/A’s. The motion was seconded by Mr. Toklucu and unanimously approved by the Board.
 
Thereafter, upon motion by Mr. Madey, seconded by Mr. Soufrine, it was unanimously voted to apply a late fee equal to the greater of 10% or $5.00 to work orders that are unpaid for 30 days or more, and that the Manager not approve any new work orders for those units in arrears.
 
Thereafter, Mr. Madey moved that any owner with an unpaid parking invoice be given a warning that the car will be towed away and the parking permit will be revoked unless the owner removes the delinquency in 72 hours. The motion was seconded by Mr. Brady. After discussion, Mr. Toklucu moved to table the matter until the September meeting, which was seconded by Ms. Shumard, and unanimously approved.
 
Thereafter, upon motion by Mr. Madey, seconded by Mr. Toklucu,  that owners holding cabana spaces who are more than 30 days in arrears must relinquish their cabana reservation, the matter was discussed, and upon motion by Ms. Shumard, seconded by Mr. Henein, it was unanimously voted to table the original motion and to direct the Rules Committee to study these matters and report back to the Board of Directors in September of 2008.
 
Thereafter, Mr. Madey introduced a motion that would transfer funds from the Special Assessment-Hurricane Shutter Account to a new account that would be known as Common Area Protection. After discussion, it was decided to table this matter as it was not properly noticed on the agenda and also for a legal opinion from the Association Attorney.
 
Thereafter, upon motion by Mr. Madey, seconded by Mr. Toklucu, it was unanimously voted to reduce the Application for ownership fee from $150 to $100 to be in compliance with Florida Statutes.
 
Thereafter, upon motion by Mr. Madey that each new homeowner coming into Plaza East be required to pay 2 quarterly maintenance payments in advance as a security deposit and after the new owner makes four timely, regular maintenance payments and is not in arrears on any other assessments, the security deposit will be returned at the rate of 25% with each timely maintenance payment thereafter. Discussion was held and the motion was withdrawn.
 
PRESIDENTS REPORT
 
Thereafter, President Smith reported that Mr. Ismet Baker has resigned as Chairman of the 2009 Budget Committee, and thanked Mr. Baker for his service.
 
Thereafter, President Smith reported on an EEOC complaint filed against Plaza East by a former employee, Greg Gerson, who was terminated from his position as a Security Officer after committing an act of insubordination and is now claiming that he was not paid for a huge amount of hours, which is an obvious attempt to extort money that he is not entitled to receive. After discussion, it was decided to proceed with the defense of the Association through the Attorney.
 
Thereafter, President Smith spoke on a survey conducted over the past six months to determine the amount of pedestrian traffic passing through lobby 2 and lobby 3 in during the second shift. There was discussion regarding the cost savings generated, and the services provided by Security.  Upon motion by Mr. Soufrine, seconded by Mr. Brady is was unanimously voted to close Lobby 2 and lobby 3 at 9:00 P.M. on each night between July 1, 2008 and November 1, 2008 and to evaluate the results of that program by the October 29, 2008 Board Meeting. Also, a letter will be prepared and sent to the Owners explaining the program.
 
Thereafter, President Smith reported on the matter of the Manager’s Contract. President Smith outlined the results of the performance review conducted and recommendations made. After discussion, and upon motion by Mr. Brady, seconded by Mr. Henein, it was voted to offer the Manager a 1-year contract with a 5% increase in pay. Voting in favor were Mr. Brady, Mr. Galczak, Mr. Henein, Mr. Madey, Ms. Shumard, President Smith, Mr. Soufrine and Mr. Toklucu. Voting in opposition were Mrs. Poore and Mr. Namis.
 
Thereafter, Mr. Beswick delivered the Manager’s Report for June of 2008, which is attached to, and made a part of these minutes. Highlights: Armstrong Consulting will perform a Reserve Study; All-American has begun installing windows in the Rec Room; bids were sought to provide hurricane protection for common areas; a reimbursement check is on the way to cover the loss from the employee theft; the exterior lighting has been repaired; proposals for engineering oversight on the garage are coming in; the trees have been hurricane cut.
 
Committee Reports
 
Thereafter, President Smith reported on an organizational meeting he held with the Committee Chairs
 
Old Business
 
Thereafter, the matter of relocating the stairway passage to the Exercise Room was discussed. A motion was made by Mrs. Poore, seconded by Mr. Soufrine to continue with the installation of a stairway from the hall to the Exercise Room floor. Voting in favor were Mr. Henein, Ms. Shumard, President Smith, Mr. Soufrine and Mr. Toklucu. Voting in opposition were Mr. Brady, Mr. Galczak, Mr. Madey, Mr. Namis and Mrs. Poore.. Due to a tie, this became a non-vote.
 
Thereafter, Mr. Henein gave a report on the progress of the Recreation Room project.
 
Thereafter, the matter of shutters and common area windows was discussed. Mr. Soufrine presented a motion, seconded by Mr. Toklucu, to enter into a letter of intent, followed  by a contract, consistent with the letter dated June 16, 2008, with All-American One Source Windows & Doors to provide hurricane impact resistant windows for all the common areas of the building, after completion and inspection of the Recreation Room windows. A motion was made by Mr. Soufrine, seconded by Mr. Toklucu, that upon completion and approval of the Recreation Room window installation, to proceed with a letter of intent to All-American One Source to proceed with the purchase and installation of hurricane impact windows in the common areas of Plaza East. Voting in favor of the motion were Mr. Brady, Mr. Henein Mr. Namis, Mrs. Poore, Ms. Shumard, President Smith, Mr. Soufrine and Mr. Toklucu. Voting in opposition were Mr. Galczak and Mr. Madey.
 
Thereafter, Mr. Madey moved to accept the revised Purchasing Policy discussed at the May and June meetings. The motion was seconded by Mrs. Poore and approved unanimously.
 
New Business
 
Thereafter, the Board entertained a complaint about the President and the Property Manager from a resident.
 
During the above discussion Mr. Brady and Mr. Namis departed the meeting.
 
Thereafter, a discussion took place regarding the sale of Unit 14C and the money owed to Plaza East.
 
Thereafter, Mr. Henein readdressed the matter of the stairway passage between the hall and the Exercise Room. Mr. Henein moved that the plan for the stairs proceed as previously approved, seconded by Mr. Toklucu. Voting in favor of the motion were Mr. Henein, Ms. Shumard, President Smith, Mr. Soufrine and Mr. Toklucu. Voting in opposition were Mr. Galczak, Mr. Madey and Mrs. Poore.
 
Thereafter, the meeting was adjourned at 10:35 P.M.
 
Respectfully Submitted,