Approved by the Board on June 18, 2008
 
MEETING OF THE BOARD OF DIRECTORS OF PLAZA EAST ASSOCIATION
May 14, 2008
 

Pursuant to notice the Board of Directors of Plaza East Association, Inc. met in special session on Wednesday May 14, 2008 at 7:00 P.M. in the Recreation Room, 4300 N. Ocean Blvd., Fort Lauderdale, FL 33308. Directors in attendance were James Brady, Robert Buehler, Donald Galczak, Rafick Henein, Armando Namis, Tim Smith, Alex Soufrine and John Toklucu. Richard Madey, Jeanne Poore and DiAnne Shumard were not present. Also present was Property Manager David Beswick. Mr. Smith chaired the meeting and Mr. Beswick recorded the proceedings. The meeting was called to order at 7:06 P.M. and began with the Pledge of Allegiance to the Flag. President Smith announced that he received an e-mail from Mr. Buehler announcing that Mr. Buehler would no longer be Secretary of the Association so President Smith called on Mr. Beswick to proceed with Roll Call.
 
Thereafter, President Smith moved to the second item on the Agenda which was the purchase of replacement hurricane panels for the common areas. Mr. Galczak addressed the need to protect the Common Areas in the event of a hurricane, followed by a discussion by the Board Members. Richard Madey arrived at 7:42 P.M.
 
Thereafter, a motion was made by Mr. Brady to install a galvanized steel shutter system as proposed by Southern Metal Products, contingent upon demonstrating that it is a permitable installation system or one that would be approved by the City of Fort Lauderdale. There was no second to the motion.
 
Thereafter, upon motion by Mr. Henein, seconded by Mr. Soufrine, it was unanimously voted to obtain 3 proposals to replace the current common area windows with hurricane impact glass and mullions.
 
Thereafter, a motion was made by Mr. Galczak to purchase replacement hurricane panels for the courtyard exposure as a temporary measure and to determine the permitability of installing panels on the remainder of the common areas. There was no second to the motion.
 
Thereafter, the matter of purchasing and installing a cooling tower on the roof of the condominium was addressed. An updated project report was given by the Engineer, Mr. Chris Covalt of DeRose Design Consultants, who also answered questions regarding proper placement of the equipment and possible noise issues.
 
Thereafter, upon motion by Mr. Toklucu, seconded by Mr. Brady, it was voted to add a 10% contingency to the contract price for the cooling tower, with only Mr. Buehler voting in opposition to the motion.
 
Thereafter, upon motion by Mr. Soufrine, seconded by Mr. Toklucu, it was unanimously voted to hold a special meeting of the Board of Directors at 6:30 P.M. on the same date as the next Regular Board Meeting, the purpose of which was to specially assess the Membership to pay for the cooling tower project.
 
Thereafter, Mr. Galczak asked to be a part of the contract negotiation for the cooling tower with an eye towards modifying the payment schedule and this was agreed to by the Board and Mr. Covalt. Mr. Madey also suggested that there be a performance schedule in the contract.
 
 Thereafter, upon motion by Mr. Brady, seconded by Mr. Soufrine, it was unanimously voted to reconsider holding the Special Meeting on June 28, 2008.
 
Thereafter, upon motion by Mr. Soufrine, seconded by Mr. Brady, it was unanimously voted to change the date of the next Regular Board Meeting to June 4, 2008 at 7:00 P.M. to give ample notice to the Membership by posting and mailing notices.
 
Thereafter, Mr. Henien gave a detailed report on the progress made on Recreation Room Project and expenditures to date. Mr. Henein also took questions from the Board and Members.
 
Thereafter, upon motion by Mr. Henein, seconded by Mr. Brady, it was unanimously voted to adjourn at 9:14 P.M.
 
Respectfully Submitted,