MEETING OF THE BOARD OF DIRECTORS OF PLAZA EAST ASSOCIATION
October 29, 2008
 

Pursuant to notice the Board of Directors of Plaza East Association, Inc. met in regular session on Wednesday October 29, 2008 at 7:00 P.M. in Ocean Room, 4300 N. Ocean Blvd., Fort Lauderdale, FL 33308. Directors in attendance were James Brady, Donald Galczak, Rafick Henein, Richard Madey, Armando Namis, Jeanne Poore, DiAnne Shumard, Tim Smith and Alex Soufrine and . Also in attendance was Property Manager David Beswick. Robert Buehler and John Toklucu were not present. Mr. Smith chaired the meeting and Mr. Beswick recorded the proceedings. The meeting was called to order at 7:05 P.M. President Smith led the assembly in the Pledge of Allegiance to the flag. As there is still no Secretary, Mr. Beswick called the Roll, and a quorum was established.
 
Thereafter, President Smith thanked Mr. Henein and his committee for the job well done on the Ocean Room remodeling project, and also welcomed Mrs. Pooreís return to the Board after a medical absence.
 
Thereafter, upon motion by Mr. Brady, seconded by Mr. Namis, it was unanimously voted to approve the Minutes of the September 24, 2008 Regular Board Meeting.
 
TREASURERíS REPORT
 
Thereafter, the Treasurerís Report for September, 2008, which is attached to and made a part of these minutes, was given by Mr. Madey. Operating expenses through September 30, 2008 are 1.4 percent above budget. The balance of the contract for the Fire Alarm was paid to Edwards Systems so Board approval is sought to close the fire Alarm Project account and transfer unallocated interest from special assessment accounts to cover the debts. Upon motion by Mr. Madey, seconded by Mr. Brady, it was unanimously voted to approve the expenditures. Upon motion by Mr. Madey, seconded by Mr. Brady, it was voted to approve the Treasurerís Report with Mr. Henein opposing as he had not read the report..
 
PRESIDENTíS REPORT
 
Thereafter, President Smith reported on the status of projects, beginning with the Garage and Pool Deck and reported that the proposed contract between Plaza East and the Shiff Group will be the subject of the next CRC Meeting. President Smith also reminded the Board that the 2009 Budget would be the subject of the November 12, 2008 Special Board meeting, and also that Mr. Buehler had sent some recommendations to the Board for consideration. Copies of the detailed budget will be put in all Board membersí mailboxes. President Smith also explained the budgetary reserve requirements according to State Statute. The Reserve is based upon the Reserve Study conducted this year.
 
MANAGERíS REPORT
 
Thereafter, Mr. Beswick gave the Managerís Report for October 2008, which is attached to and made a part of these Minutes. Phoenix Concrete Restoration, Inc. and Miller Engineering are working on this yearís concrete restoration project. City Wide Mechanical has presented a performance bond on the cooling tower project. We are in receipt of a proposed AIA contract between Plaza East and The Shiff Group. There are several new State Statutes concerning insurance requirements for owners and these have been mailed to the Membership. Thereís also a new State Statute requiring reaffirmation of the staggered board terms. The trash chutes have all been cleaned. All residents are required by State Statute to provide entry keys for the units, and by Governing documents to provide keys for vehicles parked on the property. A group is being formed called ìThe Officers Clubî, which will consist of Board members and Managers in Miami-Dade, Broward and Palm Beach counties, and will be lobbying the State. Membership info was distributed to the Board. Employee Pablo Velez suffered a fall accident today. The meeting schedule and changes were also announced.
 
COMMITTEE REPORTS
 
There was no Committee Chairs meeting this month.
 
OLD BUSINESS
 
Thereafter, the matter of the proposed changes to the Plaza East Rules was brought up and postponed until the Special Meeting of November 12, 2008.
 
Thereafter, the matter of soliciting proposals from attorneys to provide legal services to the Association was discussed but no action was taken at this time pending the receipt of the last of four proposals and review by the CRC.
 
Thereafter, Treasurer Richard Madey stated that he forgot and also moved to ask approval from the Board to close the fire alarm special assessment account and transfer unallocated interest from the other special assessment accounts to cover the shortfall in the alarm account. The amount needed is not known at this time and action on the motion was deferred until the November 12, 2008 Special Meeting.
 
NEW BUSINESS
 
Thereafter, the matter of staggered board terms and the letter received from Mr. Buehler, addressing this matter, was discussed. Mr. Beswick recommended that the Membership be given the opportunity to vote to reaffirm the current staggered two-year term schedule, and that weighted voting and the 75% requirement do not apply in this matter.
 
Thereafter, rehabilitation of the exercise room floor, the Ocean Room bathrooms and the recreation kitchen were discussed including purchase of flooring materials and replacement of kitchen equipment. Also discussed was the phasing of the garage and deck restoration, and the scheduling of the window replacement project.
 
Thereafter, upon a motion by Mr. Henein, seconded by Ms. Shumard, it was voted to maintain the schedule for the Lobby #2 and Lobby #3 security shifts in its current schedule until the January Board Meeting, with Mrs. Poore casting the only opposing vote.
 
Thereafter, upon motion by Mr. Brady, seconded by Mr. Soufrine, it was unanimously voted to adjourn the meeting at 8:37 P.M.
 
Respectfully Submitted,
 
 
 
 
David L. Beswick, CAM, CMCA, AMS
Property Manager