MEETING
OF THE BOARD OF DIRECTORS OF PLAZA EAST
ASSOCIATION
September
24, 2008
Pursuant to notice the Board of Directors of
Plaza East Association, Inc. met in regular session on Wednesday
September 24, 2008 at 7:00 P.M. in Lobby #3, 4300 N. Ocean Blvd.,
Fort Lauderdale, FL 33308. Directors in attendance were Donald
Galczak, Rafick Henein, Richard Madey, Armando Namis, DiAnne
Shumard, Tim Smith, Alex Soufrine and John Toklucu. Also in
attendance was Property Manager David Beswick. James Brady, Robert
Buehler and Jeanne Poore were not present. Mr. Smith chaired the
meeting and Mr. Beswick recorded the proceedings. The meeting was
called to order at 7:12 P.M. President Smith led the assembly in
the Pledge of Allegiance to the flag. As there is still no
Secretary, Mr. Beswick called the Roll, and a quorum was
established.
Thereafter, the Minutes of
the July 30, 2008 Regular Board meeting were unanimously approved
with a minor correction in the 5th paragraph.
The Minutes of the August
27, 2008 Special Meeting were unanimously approved without
correction.
The Minutes of the August
27, 2008 Regular Meeting were unanimously approved without
correction.
Mr. Brady arrived during
the approval of the Minutes of previous Board
minutes.
TREASURER’S
REPORT
Thereafter, the
Treasurer’s Report was given by Mr. Madey. The
Treasurer’s Report is attached to, and made a part of these
minutes. Mr. Madey reported that operating expenditures were
running about 1% above 8/12 of the Annual Budget which does not
take seasonality into account. Approval of the Treasurer’s
Report was tabled until the October 2008 Regular
Meeting.
PRESIDENT’S
REPORT
Thereafter, the
President’s Report was given by President Smith. The first
item was that the Board of Directors is now using nameplates at
Board Meetings for ID purposes.
President Smith notified
the assembled members that the Board of Directors had an
‘in-camera’ meeting with the Association Attorney for
the purpose of seeking legal advice.
President Smith made note
that Plaza East had commissioned a Reserve Study from the Armstrong
Group and explained the necessity for such a study to properly plan
for reserves for items that would equal $10,000.00 or more in
aggregate.
President Smith spoke on
the process used by the Contract Review Committee to find a
competent design/engineering firm to perform investigatory, and
construction management services for the restoration of the garage
and deck, and questioned the Board as whether they would prefer to
have a presentation by all three firms or the firm selected by the
CRC. A Motion was made by Mr. Brady, seconded by Ms. Shumard, to
bring in all three engineering firms for a special meeting. The
Motion was defeated with Mr. Galczak, Mr. Henein, Mr. Madey, Mr.
Namis, President Smith, Mr. Soufrine and Mr. Toklucu voting in
opposition and Mr. Brady and Ms. Shumard voting in favor of the
motion.
After discussion, and upon
motion by Mr. Henein, seconded by Ms. Shumard, it was voted to
convene a special Board Meeting on Tuesday October 7, 2008 at 7:00
P.M. for a presentation of the group selected, by the CRC, and a
presentation by said group, with Mr. Galczak, Mr. Henein, Mr.
Madey, Mr. Namis, Ms. Shumard, President Smith, Mr. Soufrine and
Mr. Toklucu voting in favor and Mr. Brady voting in
opposition.
Thereafter, President Smith
brought up the matter of conducting a forensic audit of the Plaza
East accounts for several years, which had been discussed several
months previously, and it was decided to investigate the years
2005, 2006 and 2007.
Thereafter, Mr. Beswick
gave the Manager’s Report which is attached to, and made a
part of these minutes. After competitive bidding, Phoenix Concrete
Restoration was selected to perform the contract for the G-H Tower
and North catwalks. The building permits for the cooling tower are
in the application process. The Final Notice received regarding the
parking garage is the only formal notice ever received, and the
Property Manager is reporting to the Building Inspection Dept. on a
weekly basis. The matter of cleaning the trash chutes and
arrangements made were discussed.
COMMITTEE
REPORTS
Thereafter, Mr. Galczak
reported on the activities of the House and Maintenance Committee
by giving a rundown on the most recent projects: The Common Area
Windows, the Cooling Tower, the Building Concrete Restoration, the
Deck & garage, the Work-Out Room, Flamingo Ave. Drainage and
finalization of the Fire Alarm
OLD
BUSINESS
Thereafter, Mr. Madey asked
to discuss the tabled matter of the Equity Line of Credit, and
moved to entertain an Equity Line of Credit with Banco Popular. The
motion died for lack of a second and was withdrawn by Mr. Madey. A
motion was made by Mr. Soufrine, seconded by Mr. Brady, that the
Board not actively seek an equity line of credit for now. The
motion was carried unanimously.
Thereafter, Ms. Helene
Pasternak spoke on matters of the Rules Committee and the Screening
Committee. Regarding the matter of the screening for Unit 9E, the
matter will be discussed with the Association
Attorney.
Mr.
Brady departed at 9:22 P.M.
NEW
BUSINESS
Thereafter, Mr. Madey
announced that he was appointed chair of the Budget Committee on
Monday September 29, 2008 at 10:00 A.M., and that the Reserve Study
will have to be reviewed in regards to the
budget.
Thereafter, Mr. Henein
reported on the accomplishments made regarding the Ocean Room.
President Smith thanked Terry Marcum for his help and expertise in
the Ocean Room Project.
Thereafter, it was
unanimously voted to adjourn at 9:26 P.M.
Respectfully
Submitted,
David L. Beswick, CAM,
CMCA, AMS
Property
Manager