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MEETING OF THE BOARD OF DIRECTORS OF PLAZA EAST ASSOCIATION
MARCH 26, 2008
 

Pursuant to notice the Board of Directors of Plaza East Association, Inc. met in regular session on Wednesday March 26, 2008 at 7:00 P.M. in the Recreation Room, 4300 N. Ocean Blvd., Fort Lauderdale, FL 33308. Directors in attendance were Donald Galczak, Rafick, Henein, Richard Madey, Jeanne Poore, Armando Namis, Dianne Shumard, Tim Smith, Alex Soufrine and John Toklucu. Also in attendance was Property Manager David Beswick. Robert Buehler and James Brady were not present. Mr. Smith chaired the meeting and Mr. Beswick recorded the proceedings. The meeting was called to order at 7:12 P.M. and began with the Pledge of Allegiance to the Flag followed by roll call.
 
Thereafter, a discussion regarding the Minutes of the December 19, 2007 Board Meeting Minutes took place and, upon motion by Mr. Toklucu, seconded by Mr. Soufrine, it was unanimously voted to approve those minutes as amended.
 
Thereafter, a discussion regarding the Minutes of the February 27, 2008 Board Meeting took place. After the discussion and upon motion by Mr. Galczak, seconded by Mr. Henein, it was voted to approve the Minutes submitted by Property Manager Beswick. President Smith, Mr. Galczak, Mr. Henein, Mrs. Poore, Dr. Namis, Ms. Shumard, Mr. Soufrine and Mr. Toklucu voted in favor of the Motion and Mr. Madey voted in opposition. The approval of the Minutes of the March 19, 2008 Special Board Meeting were postponed until the next Board Meeting.
 
Thereafter, Mr. Chris Covalt of Derose Design Consultants, Inc. addressed the Board on the matter of the cooling tower project, the legal necessity for it and the progress being made. Mr. Covalt spoke to the concerns of many residents regarding the proposed location of the rooftop equipment, the possibility of noise generated by the apparatus and the function of the equipment. He also spoke of the bid process employed and how it was being scheduled and administered, and the reasons for the location of Fountainhead’s cooling tower. Mr. Brady arrived at 7:40 P.M., during this discussion.
 
Thereafter, upon motion by Mr. Soufrine, seconded by Mr. Brady, it was unanimously voted to hold a special meeting of the Board of Directors on April 16, 2008 at 7:00 P.M..(the motion was for Wednesday 4/15 but that Wednesday is actually the 16th) to consider the cooling tower proposals received and choose a contractor.
 
Thereafter, Mr. Steve Frelich was introduced by Mr. Henein as the designer who has been working with the Recreation Room Committee. Mr. Frelich gave a presentation and demonstration of his recommendations and the Committee’s suggestions for the remodeling project.
 
Thereafter, upon a motion by Mr. Heneien, seconded by Mr. Soufrine, it was unanimously voted to, upon arriving at a mutually satisfactory contract, approved by the Thornton-Tomasetti engineer, award a contract to All American Windows and Doors, to replace the windows and mullions in the Recreation Room with hurricane impact resistant windows and mullions. The method of payment was also discussed.
 
Thereafter, the matter of signing the Consent Order from the Department of Environmental Protection was discussed and input was received. Upon a motion by Mr. Brady, second by Mr. Henein, it was voted to sign the Consent Order with President Smith, Mr. Brady, Mr. Galczak, Mr. Henein, Dr. Namis, Mrs. Poore, Ms. Shumard, Mr. Soufrine and Mr. Toklucu voting in favor and Mr. Madey voting in opposition.
 
Thereafter, President Smith reported on a letter from Ms. Helene Pasternak regarding the Special Meeting of the Board of Directors on March 19, 2008 as it pertained to the actions taken during the Election of Directors during the Annual Membership Meeting on February 15, 2008.
 
Treasurer’s Report
 
Thereafter, Treasurer Richard Madey delivered the Treasurer’s Report for January 2008, which is attached to, and made a part of these Minutes. Upon Motion by Mr. Madey, seconded by Dr. Namis, it was unanimously voted to approve the expenditures from the Reserve and Budget for January, 2008.
 
Thereafter, Treasurer Richard Madey delivered the Treasurer’s Report for February, 2008 which is attached to, and made a part of these Minutes. Upon Motion by Mr. Galczak, seconded by Mrs. Poore, it was unanimously voted to table approval of the expenditure from Account 3073 for further explanation, and approve the remaining Reserve Budget expenditures for February 2008.
 
Thereafter, the matter of attaching fees to unpaid charges levied upon homeowners was brought by Mr. Madey and discussed by the Board. Mr. Madey explained the necessity to attach a late fee of fifteen dollars ($15.00) to work orders that go unpaid for 30 days or more, and to refrain from performing any additional work in Units who had unpaid work orders. Additionally, a fifteen dollar late fee would also be added to unpaid assessments for parking and cabana space rental that were 30 days or more late. Action on this matter was delayed until the April Board Meeting.
 
Manager’s Report
 
Thereafter, Mr. Beswick delivered the Manager’s Report for March, 2008 which is attached to and made a part of these minutes. The Manager’s Report included the concrete restoration program for 2008, the progress made in the Key Fob and garage gate projects, screening of prospective home buyers, trash chute repair and maintenance, shutters, 40-year building recertification, repair of the gas grills, Reserve Study and document review form. Upon motion by Mr. Toklucu, seconded by Mr. Galczak, it was unanimously voted to approve the Manager’s Report. Upon Motion by Mr. Toklucu, seconded by Mr. Glaczak, it was unanimously voted to proceed with proposals submitted by Alpha Omega Concrete Repair and Southern Chute, and T-Volt Electric.
 
Committee Reports
 
Thereafter, the report of the Pool & Beach Committee was given by Mr. Stan Rothenberg and is attached to and made a part of these minutes. This report concerned cabana space assignments. Mr. Rothenberg discussed the possibility of Plaza East forming a Cabana Club.
 
Thereafter, a memo submitted by Mr. Soufrine was read and considered concerning limiting the number of key fobs that may be given to unit owners by the number of bedrooms in their units, and charging fifteen dollars ($15.00) each for any key fobs issued beyond the original two. Upon Motion by Mr. Toklucu, seconded by Dr. Namis, it was unanimously voted to approve Mr. Soufrine’s suggestion.
 
Thereafter, recent correspondence was discussed. City Commissioner Christine Teel wrote, volunteering to attend a future Board Meeting.
 
Thereafter, upon Motion by Mr.. Madey, seconded by Mrs. Poore, it was unanimously voted to adjourn at 10:58 P.M.
 
Respectfully Submitted,