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  • MINUTES 12/14/05
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  • MINUTES 1/26/05

PLAZA EAST ASSOCIATION
SUMMARY MINUTES OF A REGULAR MONTHLY MEETING OF THE BOARD OF DIRECTORS
NOVEMBER 30, 2005

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

President Terry Marcum called to order a duly constituted meeting of the Plaza East Board of Directors on Wednesday, November 30, 2005 at 7:36 PM in the Recreation Room. President Marcum led the Pledge of Allegiance..

2. ROLL CALL

Present: Ismet Baker, James Brady, Charlotte Gazzana, Richard Loarie, Jerry Marcial, Terry Marcum, DiAnne Shumard, Timothy Smith and John Toklucu. Also present were Willy Lopez, Manager and Richard Madey, Secretary.
Absent: Allen Pell
Quorum? Yes.

3. APPROVAL OF MINUTES

MOTION 1: Marcial (Toklucu) moved (seconded) to approve the minutes of the Special meeting on November 2, 2005. Passed unanimously.

MOTION 2: Shumard (Baker) moved (seconded) to approve the minutes of the regular monthly meeting on September 28, 2005. Passed unanimously.

4. PRESIDENT’S REPORT

President Marcum discussed the status of the Fountainhead cooling tower. Revised drawings are expected by the end of this week. The hearing is scheduled for December 13th.

5. MANAGER’S REPORT (Attached)

5.1 A/C Drain Line

MOTION 3: Loarie (Toklucu) moved (seconded) to accept recommendation of the Manager to spend $11,142 to run new condensate lines with clean outs in six towers. [This work was completed last year for the N-P tower]. When completed, the A/C drain lines can be cleaned out, thereby preventing clogs in the lobby ceiling. Passed unanimously.

5.2 Are Plaza East Roof Drains Connected Illegally?

Lauderdale-by-the-Sea notified Plaza East that they consider our roof drains to be connected illegally to the city’s drain under Flamingo Avenue.

5.3 Water Temperature in A/C System

To eliminate the increase in water temperature, Hill York determined that the heat exchanger needed cleaning, which would be the third time this year. Because cleaning is normally good for one year, further testing is necessary to see if there is a problem with the saltwater well. Manager Lopez will transfer the Hill York report to the Board.

5.4 Two Violations from Elevator Inspection

The two violations are: (1) the elevator doors close too fast for their weight; and
(2) untempered mirror glass. Plaza East will have 30 days to remove untempered glass.

5.5 Hurricane Damage to Fences and Railing and Gates

After Wilma, Plaza East lost 110 feet of fences and railings; and gates next to the security booth, at the beach, and behind the lobby.

MOTION 4: Brady (Baker) moved (seconded) to accept Manager Lopez’ recommendation to spend up to $10,000 to replace the hurricane damage to fences, railings, and gates provided funds are available in this year’s 2005 budget. Passed unanimously.

5.6 Spare Salt Water Pump

MOTION 5: Brady (Toklucu) moved (seconded) acceptance of Manager’s recommendation to spend upto $11,000 to replace the spare salt water pump from funds in the Building and Mechanical Reserve account. Passed Unanimously.

5.7 Structural Damage from Wilma?

Structural Engineer Steve Young determined damage to the building and apartments is not structural. Report is available in the office.

5.8 Broken Windows

The adjuster from Mass Plate has not come to survey the damage and issue a check.

5.9 Sand in Lobby 3 Parking Lot

To prevent sand from being blown onto the lobby 3 parking lot, the beach is being regraded. The permit to do the beach work requires that we establish a dune; failure to do so by Feb. 1 will result in a fine. The cost of the dune (6000sf) is about $7K.

5.10 Proposals for Repairing Damages from Wilma

Proposals are expected by December meeting. Three proposal for lobby Window shutters came in at $160,125, $165,000, and $198,500.

Marcum: With the Board’s approval, I plan to schedule the regular December meeting on December 14th after the special meeting on that date. Consensus of the Board was in favor of moving the date.

6. COMMITTEE REPORTS

6.1 SCREENING (Report Attached)

Marcial: Apartment 14H (3br) sold (unfurnished) to Ira and Naomi Litzenblatt for $765,000.
Apartment 7B (2br) sold (furnished) to David J. Maue and David M. Gaudette for
$525,000.

MOTION 6 : Brady (Baker) moved (seconded) acceptance of the report of the Screening Committee. Passed unanimously.

6.2 ELEVATOR (Report attached)

Loarie: Three bids were received. Otis Elevator submitted the lowest bid of
$1,133,000. Thyssen Krupp, the middle bidder, is known to have service problems. Otis Elevator included an allowance of $84,000 for 7 elevator cabs. Otis Elevator has the elevator maintenance contract with Plaza East. The Otis Elevator bid amount does not include an amount for work by others, so the total amount needed is about $1,500,000.

MOTION 7: Loarie (Toklucu) moved (seconded) acceptance of the Otis Elevator bid and authorize up to $1,150,000 for Otis Elevator. Passed unanimously.

7 2006 BUDGETS

7.1 OPERATING BUDGET
President Marcum presented the 2006 operating budget. The following discussion took place

MOTION 8: Toklucu (Marcial) moved (seconded) approval of operating budget as presented. Passed with two no votes (by Brady and Smith). Loarie voted to approve subject to Madey’s revised presentation by the next meeting. Consensus was reached with the Board that next year presentation should include the additional line items for comparisons per Madey-Galczak request.

7.2 RESERVE BUDGET
President Marcum presented two options for the 2006 Reserve Budget.

MOTION 9: Marcum (Loarie) moved (seconded) acceptance of the Reserve Budget (Option A). Passed with one no vote (by Toklucu).

8 NEW BUSINESS

Manager Lopez gave a brief report on the progress with the new fire alarm system. Delays took place because of the need to correct drawings, after Fire Marshall’s review; Hurricane Wilma; and the revision to eliminate telephone jacks in stair wells. Drawings are in for permit approval. Approval may be forthcoming by Jan 15.

9 ADJOURNMENT

MOTION 10: Brady (Toklucu) moved (seconded) adjournment at 10:15 PM. Passed unanimously.

Respectfully Submitted



Richard Madey
Secretray