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PLAZA EAST ASSOCIATION
MINUTES OF MEETING OF THE BOARD OF DIRECTORS
APRIL 27, 2005


1. CALL TO ORDER
President Terry Marcum called to order a duly constituted meeting of Plaza East Board of Directors on Wednesday, April 27, 2005 at 7:30 PM in the Recreation Room.

2. ROLL CALL
Present were James Brady, Richard Loarie, Terry Marcum, Jerry Marcial, Charlotte Gazzana, Alan Pell, DiAnne Shumard and John Toklucu. Also present was Willy Lopez, Manager.
Absent: Ismet Baker, Robert Buehler and Timothy Smith.

3. APPOINTMENT OF BOARD SECRETARY
Motion: Terry Marcum made a motion, seconded by DiAnne Shumard, that Richard Madey (11N) be appointed Secretary to the Board. Motion passed unanimously.

4. APPROVAL OF MINUTES
Motion: Jerry Marcial made a motion, seconded by James Brady, to approve the minutes of the Board Meeting of March 30, 2005. Passed unanimously.

5. INTERVIEWS OF PROPOSED LEGAL FIRMS
5.1 Eric Glaser made a Presentation for his firm which represents about 300 associations currently. Association Law represents 80-90% of his firm’s business. He has been practicing since 1992 and his associate, Andrew Demos, since 1999. He quoted the following fee structure:

$195/hr (except litigation/arbitration)
$225/hr (for litigation/arbitration)
$296/hr (liens)
$95/hr (paralegal)

5.2 Randall Roger made the presentation for his firm, which represent 400 Associations currently. Community Associations represent 100% of the business of his firm. He has been practicing since 1986. He will provide a fee schedule to James Brady. He mentioned the following figures:

$195/hr for a senior attorney (including litigation)
$ 175/hr for a junior attorney
$65/hr paralegals (who work primarily in collections, so no charge for phone calls
His letter to the Board is attached.
5.3 Motion: Jerry Marcial made a motion, seconded by James Brady, that the legal firm of Randall Roger and Associates be retained by Plaza East. Passed unanimously.



6. MANAGER’S REPORT
Complete report is attached.

7. TREASURER’S REPORT
DiAnne Shumard presented the Treasurer’s Report as attached.
Motion: Allen Pell made a motion, seconded by Richard Loarie, to accept the Treasurer’s Report. Passed unanimously.

8. COMMITTEE REPORTS

8.1 LEGAL COMMITTEE
After much discussion, chair James Brady suggested that the Legal Committee recommend standards for requiring a deposit for damages or cleanup when a contractor does work.

8.2 LANDSCAPE COMMITTEE
Chairman Patty Piffath noted that Malcolm Miller presented suggestions to be discussed by the committee. Terry Marcum asks the Landscape Committee to be aware of $2500 annual budget for new landscaping.
Motion: DiAnne Shumard made a motion, seconded by Jerry Marcial, to delay a vote on the removal of the fountains.

8.3 BUILDING AND MAINTENANCE
Complete report is attached. Issues raised need to be addressed. Mr. Loarie stated that the fire alarm system doesn’t work, doesn’t meet code, and is a life safety issue. Aluminum wire needs to be replaced by copper wire. Aluminum wire breaks down; it burns and melts. Costs were estimated:
First Phase (fire alarm system) 88K
Second Phase (fire alarm system) 222K
7 Elevators @ 125K 875K
Interfacing with air conditioning 200K
Total 1385K

Terry Marcum stated we currently have about 500K in the elevator reserve budget to contact EST regarding Retrofit and Renovation requirements.

8.4 LOBBY COMMITTEE
Motion: Allen Pell made a motion, seconded by James Brady that a special meeting be held in about two weeks to discuss Lobby issues. Passed unanimously.
James Brady recommended that final payment to Lynn Wilson be made under protest and without waiver of right to question quality of work. (Marcum will discuss wording of letter with Brady). The designer issue in question is whether or not the recommended tile is appropriate for the intended use.

8.5 SCREENING COMMITTEE
Jerry Marcial advised that apartment 15P sold to Leonid & Evgenya Lipchin for $770,000; 8D sold to Joseph & MaryAnn Ricca for $495,000; and 10N sold to Jirair & Sossi Ketchedjian for $ 500,000. All three apartments were unfurnished. A motion was made by Richard Loarie, and seconded by DiAnne Shumard, to approve the committee report. Passed unanimously.


8.6 POOL AND BEACH COMMITTEE
Complete report is attached.

9. NEW BUSINESS
9.1 BEACH/GALT MILE ROVING SECURITY PATROL
Approval is requested by all condos from L’Hermitage to Plaza East. The annual cost is estimated at $20 per resident or about $5400 for Plaza East. The Galt Association meeting is Monday night. Terry Marcum will attend and ask questions.

9.2 NEW STORAGE LOCKERS
A motion made by Richard Loarie, seconded by James Brady, that money be provided for storage lockers. Passed unanimously.
Motion: Richard Loarie made a motion, seconded by James Brady, that 26 new lockers, approximately 4’ x 5’ x 8,’ be constructed. Passed unanimously.

10. ADJOURNMENT
Meeting adjourned at 10:38 PM

Respectfully submitted



Richard Madey
Secretary