PLAZA EAST ASSOCIATION
MINUTES OF A REGULAR MONTHLY MEETING OF THE BOARD OF
DIRECTORS
JULY 27, 2005
1.
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
President Terry Marcum
called to order a duly constituted meeting of Plaza East Board of
Directors on Wednesday, June 29, 2005 at 7:30 PM in the Recreation
Room. President Marcum led the Pledge of
Allegiance.
2.
ROLL CALL
Present: Ismet Baker, James
Brady, Charlotte Gazzana, Richard Loarie, Jerry Marcial, Terry
Marcum, Allan Pell, DiAnne Shumard, and John Toklucu. Also present
was Richard Madey, Secretary.
Absent:
Timothy
Smith. Manager Willy Lopez was on
vacation.
Quorum
?
Yes.
3.
APPROVAL OF MINUTES
Motion 1: Pell (Toklucu) moved
(seconded) to approve minutes of regular monthly meeting of June
29, 2005, subject to the following two
corrections:
(1) Motion to authorize
and direct Manager to remove all dead plants and to spend up to
$4,000 for outside help was not passed unanimously. Allen Pell cast
a dissenting vote.
(2) Baker’s comments re the Storage Locker Room in Sec 8.1
should be modified to show that Bob Buehler filed his complaint
before he resigned from the Board of Directors.
Motion
passed unanimously.
4.
TREASURER’S REPORT
The attached report was
presented by treasurer DiAnne Shumard.
5.
COMMITTEE REPORTS
5.1
LOBBY
Marcum:
There is no
formal report for this meeting. There will be a special meeting for
design firms to do presentations. Time to be posted.
5.2
SCREENING
(Report Attached)
Marcial:
Apartment
6E (1BR) sold (furnished) to John and Kathy Grando for $485,000;
and apartment 10K (2BR) sold (unfurnished) to Wesley P. Bork for
$590,000.
Motion
2: Baker (Toklucu) moved
(seconded) to accept report of the Screening Committee. Passed
Unanimously.
6.
NEW BUSINESS
6.1
NEW TREADMILL
Marcum:
An Ad Hoc
Recreation Committee wrote to request the purchase of a new
treadmill to replace the one (Star Track) that needs frequent
servicing. About two years remains on the three-year warranty on
the unit. The other treadmill (Landis L7) has a five -year warranty
on parts and a one -year warranty on labor and has had no
problems.
Toklucu:
Obtained a
reduced price quote of $2830 for a new Star Track
treadmill.
Baker:
Suggests
that we consider purchasing an ellepticizer instead of another
treadmill.
Marcial:
Recommends
that the Recreation Committee be made an official
committee.
Brady:
In the
past, equipment was purchased with funds from private
donations.
Marcum:
Recently,
we have budgeted $ 5,000 annually for recreation equipment/service;
$3,000 remain in the year’s budget.
Marcial:
There
should be a book for users to sign so that we can determine the
usage. It is reported that the equipment is being used 5 hr/day, 7
days/week.
Marcum:
Will speak
with Lynn Friede to Chair an official Recreation Committee and
invite members to join the committee and develop a plan and then
make a report to the Board for approval.
6.2
ITEMS REQUIRING A 75% VOTE
Marcum:
Asked
Charlotte Gazzana at the last Board Meeting to prepare a check list
of items that would require a 75% vote by unit owners.
Gazzana:
Prepared a
list of six items to send to owners in one mailing and ask for
owners to vote on each item. The six items are:
1. Removal of
fountains/bird baths.
2. Renting Manager’s apartment on a permanent basis.
3. Purchase two barbecue grills.
4. Add 20 cabanas and raise price from $100 to $200.
5. Move car wash area from lower garage to outside area.
6. Change voting to 66 2/3 % of voting membership.
Marcum:
Asked Board
members to review this list and suggest additions or subtractions
for discussion at August Meeting. Once the list is developed, it
will be sent out to owners in September.
Pell:
Directors
must vote to approve each item that will appear on the list.
Brady:
Cabanas do not require a 75% vote.
Toklucu:
Recommends
increasing price of cabana space to $200.
Loarie:
The price
was $90 in 1992, and is only $100 now.
Marcial:
We should
review all schedules of fees; i.e., why is there no bike fee? Why
do we charge $8/mo for additional parking outside? The move-in and
move-out fees are $250 each. The waiting time (4-5 yrs) for cabanas
is too long.
Loarie:
Recommends
that there be more than one row for cabanas which now are located
in a single row.
Gazzana:
We are
charging less than other condos on the Galt. Regency South charges
$300 (the highest); most others are in the $200-250 range.
Marcum:
Requests Toklucu to prepare a motion for the next meeting.
7.
DISCUSSION
7.1
STORAGE AREA
Brady:
What is the
status of the storage area in the old exercise room?
Baker:
Carl Hecht (DBPR) will provide an opinion next week.
7.2
FIRE MARSHALL
Marcum:
Plaza East
received eight pages of violations from the Fire Marshall. The Fire
Marshall wants a report on how and when we plan to remove
violations. A plan with accompanying dates to bring building into
compliance has been submitted.
Brady:
The record
should reflect that items which were o.k. years ago under the
Florida Statutes at that time are no longer compliant with current
statutes. The rules and concepts have
changed.
George
Gazzana: Sent a letter
inviting the Fire Marshall to attend the August Meeting of the
Board of Directors. The Fire Marshall confirmed his intent to
attend. An Ad Hoc Committee (George Gazzana, Baker, Toklucu, Lopez)
accompanied the inspector during his field inspection and
development of the list of violations.
Madey:
What was
the response of the Fire Marshall to our plan to replace the Fire
Alarm System?
Marcum:
The Fire
Marshall reacted favorably. Another building on the Galt Mile took
no action regarding their fire alarm system; they now have a
mandated 24- hour guard.
.
8.
ADJOURNMENT
MOTION 3: Loarie (Gazzana) moved
(seconded) to adjourn at 8:30 PM. Passed unanimously
Respectfully Submitted,
Richard Madey
Secretary