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  • MINUTES 1/26/05

PLAZA EAST ASSOCIATION
MINUTES OF MEETING OF THE BOARD OF DIRECTORS
JANUARY 26, 2005


Mr. Terry Marcum, Vice President called to order a duly constituted meeting of the Plaza East Board of Directors on Wednesday January 26, 2005 at 7:35pm in the Recreation Room.

Present were:, Rafick Henein, Richard Loarie, Jerry Marcial, Terry Marcum, Helene Pasternak, and Timothy Smith and DiAnne Shumard. Also present was Willy Lopez, Manager.
Absent: Robert Buehler, Joseph Messner, Alan Pell,
A quorum was established.

APPROVAL OF MINUTES
Richard Loarie made a motion, seconded by Tim Smith to approve the minutes of the Board Meeting of December 15, 2004. All approved.

TREASURER’S REPORT
There were no transfers of funds this month. The un-audited 2004 Profit and Loss shows a Profit of $5,468.93. We will have the complete report by the Annual Meeting next month.

MANAGER’S REPORT
Willy reported that Malcolm Miller of Land Form Design Group has arranged for the landscaper to return next week and replace those sable palms that have to be replaced under the warranty. Plants damaged from the wind and storms will be replaced after the palms.
We have advertised for new full-time maintenance persons and hope to hire soon. One of the new maintenance people will be a full time painter. We would also like to pressure wash all cat walks. There has been so much damage and dirt caused by all the work done over the last couple years in the building, that it is necessary to begin cleaning up from it all.

PRESIDENT’S REPORT
Terry Marcum discussed those items we wish to address in the coming year: Finishing the lobby refurbishment, redoing the elevators, discussing the ongoing concrete restoration, as well as having some new committees. George Gazzana will head up a new committee to help owners resolve issues they may have with the Association. Jim Brady is heading up a new legal committee to possibly replace our existing attorney. We will hopefully begin revising our by-laws to bring them into compliance with Florida Statute. We will put back some of the furniture into the lobbies, those pieces that are not too moldy or too dirty
after the floors are completed next week.
The fountains in the front of the building were a mistake, causing water overflow and plants dying. Will ask Malcolm Miller for some suggestions, and have Landscaping Committee meet to discuss.

LOBBY COMMITTEE
Eugenie Moriconi reported on the Lobby Committee meeting held on January 25, 2005. There was a complete discussion about the floor. The committee is gathering names of designers to get bids on the balance of the decorating of the lobby and recreation room. The committee will meet again on February 1, 2005. Her complete report is attached.

BUILDING AND MAINTENANCE COMMITTEE
Richard Loarie reported that he has sent out to 9 different elevator consultants a complete detailed request on surveying the existing mechanicals of the elevator system, and requesting their costs to do same. After we chose an elevator consultant and he advises what needs to be done, then from that we will send out bids to elevator companies to complete the work. Mr. Loarie’s complete report is attached.
JANUARY 26, 2005
Page -2-

TRASH PICK-UP
Trash pick-up will be changed to Tuesday, Thursday and Saturday or Sunday instead of everyday. This will save 4 hours a day and allow maintenance to get other work done. Some cost savings may also be realized. We will do this on a trial basis.

LEGAL COMMITTEE
Jim Brady reported that his committee last week and Bob Buehler has agreed to be the vice-chairman. Letters went out to various law firms asking for proposals. The committee will meet again on February 16th to view the responses. The committee will report to the Board at the March meeting.
Tim Smith thanked Mr. Brady for taking on this project.

NEW BUSINESS
Terry Marcum announced that Willy had given the Board his resignation. The Board has requested that he reconsider, and have presented him with a contract. This contract is under negotiation. The owners gave an overwhelmingly positive response to this news.
A request to set the thermostat a couple degrees higher in the pool was made. We will review what the additional gas consumption, if any, will occur if we do this.
Helene Pasternak advised that she will no longer be the Board’s secretary or a director, and thanked everyone.
There was a discussion as to the planting of sea oats at the beach. We will have to do either in March or wait until November.

Richard Loarie made a motion, seconded by Helene Pasternak to adjourn the meeting at 8:50 PM. All approved.

Respectfully submitted,


Helene Pasternak
Recording Secretary