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PLAZA EAST ASSOCIATION
MINUTES Of A SPECIAL MEETING OF THE BOARD OF DIRECTORS
MAY 23, 2005


PLEDGE OF ALLEGIANCE AND CALL TO ORDER
After leading the Pledge of Allegiance, President Terry Marcum called to order a duly constituted special meeting of the Plaza East Board of Directors on Monday, May 23, 2005 at 7:30 PM in the Recreation Room.

ROLL CALL
Present: Ismet Baker, James Brady, Richard Loarie, Jerry Marcial, Terry Marcum, Charlotte Gazzana, DiAnne Shumard, Tim Smith and John Toklucu. Also present were Willy Lopez, Manager, and Richard Madey, Secretary.
Absent: Robert Buehler and Allen Pell.

LOBBY COMMITTEE PRESENTATION
Eugeie Moriconi, Chair, Lobby Refurbishment Committee, presented the status of the work of the committee. This presentation was based on the attached material she provided to Plaza East Owners with her (5/16/05) letter. Included is an (4/13/05) report of the Lobby Refurbishment Committee, Draft Specifications for Interior Designer Presentation, and letter responses from four Interior Design Firms: (1) Cesar A Conde, Casa Conde, Ft. Lauderdale; (2) Fredo Valladares, Design Nuovo, Weston; (3) Steve Frelich, ASID Affiliate; and (4) Meryl Deutsch, Meryl Deutsch & Associater, Deerfield Beach. Also included is a draft letter to be sent to each Interior Design Firm after the Board of Director approves the letter.
The specifications were not sent to the design firms; instead Eugenie Moriconi phoned each of the firms and followed up with a FAX indicating parameters for the bids. The responses differed with differing costs for the presentations: Conde ($5000); Valladares ($2800); Frelich ($4500); Meryl Deutsch (declined to bid).

QUESTIONS AND ANSWERS


Marcum: Designer must present color rendering and color samples. Use Frelicch’s proposal as a guide to leveling the playing field. The money (about $50,000) held back from Lynn Wilson’s design fee could be applied to these interior designers. Earlier, Mr. Marcum assumed a total cost of $ 500 K spread out over two or three years.

Motion: Jim Brady made a motion that Plaza East retain Fredo Balladares to proceed in accordance with her (5/8/05) letter at a cost of $ 2800. Motion failed because no one seconded it.

Brady: We need to request that each firm include a fee structure with the bid.

Smith: We need to ask each firm to provide a ball-park estimate for the total cost of the project.


Moriconi: New letters to be sent to the three interior design firms will be prepared by Friday. Mr. Marcum will review.

Madey: Revised specifications would benefit by obtaining a determination of which items fall under the budget for building maintenance e.g., hurricane safety film and tinting; replacing existing ceiling tiles with fire retardant tiles; new interior cabs for elevators; upgrading electrical panel in Recreation Room; and items 2, 3, and 4 listed under phase 3.

BOARD APPROVAL OF PRELIMINARY DESIGN FUNDS OF (3) FIRMS

No formal approval was given at this meeting.

ADJOURNMENT

Meeting adjourned at 9:17 PM.