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TO BE APPROVED BY THE BOARD
 
MEETING OF THE BOARD OF DIRECTORS OF PLAZA EAST ASSOCIATION
January 28, 2009

 
Pursuant to notice the Board of Directors of Plaza East Association, Inc. met in regular session on Wednesday January 28, 2008 at 7:00 P.M. in Ocean Room, 4300 N. Ocean Blvd., Fort Lauderdale, FL 33308. Directors in attendance were Donald Galczak, Rafick Henein, Richard Madey, Armando Namis, Jeanne Poore, Tim Smith, Alex Soufrine and John Toklucu. Also in attendance was Property Manager David Beswick. James Brady, Robert Buehler and DiAnne Shumard were not present. Mr. Smith chaired the meeting and Mr. Beswick recorded the proceedings. The meeting was called to order at 7:08 P.M. President Smith led the assembly in the Pledge of Allegiance to the flag. As there is still no Secretary, Mr. Beswick called the Roll, and a quorum was established.
 
Thereafter, Mr. Beswick reported that the Minutes of the November 12, 2008 and November 17, 2008 Special Meetings were approved by use of Business Clearance Memorandums. Upon motion by Mr. Soufrine, seconded by Mr. Madey, It was unanimously voted to approve the Minutes of the December 17, 2008 Special Membership meeting to count the proxies submitted for the transfer of reserve funds from line item to cash flow reserves. Mr. Toklucu abstained from voting on this measure..
 
Treasurer’s Report
Thereafter, Mr. Madey delivered the Treasurer’s report for December, 2008. Mr. Madey indicated that operating expenditures through December 31, 2008 are $78,994 or 3.5% above the 2008 annual operating budget. Total arrearages at the end of December amount to $43,712. There was an extensive discussion regarding the application of overages from legal fees and unexpected major repairs. Mr. Madey moved to extend extra controls over spending. The motion died for lack of a Second. The Motion by Mr. Madey, seconded by Mr. Toklucu, to approve the Treasurer’s Report for December, 2008 was defeated with Mr. Galczak, Mr. Henein, Mr. Namis, President Smith, Mr. Soufrine and Mr. Toklucu voting in opposition and Mr. Madey and Mrs. Poore voting in favor of the Motion.
 
President’s Report
There was no President’s Report for this month
 
Manager’s Report
Thereafter, Mr. Beswick gave the Manager’s report for January. The Manager’s Report is attached to and made a part of these Minutes. The Common Area Window Project is proceeding. The Concrete Restoration project is stalled due to permitting issues. The Membership vote for the Pooling of Reserve Funds has been approved by proxy vote and the Membership vote for Staggered Board terms is proceeding. The 2nd Notice of Annual Meeting was mailed today, Thank you to Armando Namis and Jane Coffman for their assistance. Someone has run into and damaged the lower garage gate. A proposal was received from Moore Plumbing to clean and snake the kitchen sewer drains.
 
Committee Report
Thereafter, the Report of the Landscape Committee was given by Mrs. Marion Packard. The Mahogany trees in front of the property have been trimmed according to arborists’ standards. Work is needed on the irrigation system and the electric grid supplying outside power.
 
Old Business
Thereafter, Mr. Galczak offered a correction to the Treasurer’s Report dated 07/25/2007. The statement “most of the owners in arrears have paid” should be changed to “There’s $61K in arrearage for that period.” Mr. Galczak made a Motion for the change, seconded by Mr. Namis, and the correction was unanimously approved.
 
New Business
Thereafter, Andrea Troutman brought up the matter of allowing unit owners to lease their units under certain restrictions, and how this will benefit those owners who are experiencing financial hardships. Mrs. Troutman is circulating a petition to the ownership and when the petition requirements are met, the measure will be presented to the Membership.
 
Thereafter, President Smith stated, for the record that, despite the rumors being circulated, his unit is not on the market for sale.
 
Communications
Thereafter, Mr. Namis brought up the matter of the letter from Mr. Lipchin regarding the deck and garage restoration. The Property Manager was asked to read the letter into the record and also to read the response to this letter that was prepared by the Property Manager. The letter and response are attached to, and made a part of these minutes. Motion by Mr. Soufrine, seconded by Mr. Toklucu, it was unanimously voted to approve the rebuttal letter written by the Property Manager.
 
Thereafter, the matter of the letter distributed by some persons identifying themselves as “the fact Finders” and the distortions this letter presented were discussed. Mr. Namis spoke of the consequences of misinformation being spread.
 
Thereafter, upon motion by Mr. Toklucu, seconded by Mr. Soufrine, it was unanimously voted to adjourn the meeting at 9:12 P.M.
 
Respectfully Submitted,