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BOARD OF DIRECTORS MEETING

PLAZA EAST ASSOCIATION
(TO BE APPROVED BY THE BOARD)

DATE: JULY 29, 2009 TIME: 7:00P M

PRESENT: Bob Buehler
Carll Jacobs
Ira Litzenblatt
Armando Namis
Jeanne Poore
DiAnne Shumard
Alex Soufrine
Tim Smith

Absent: Marilyn Capozzi, Jane Coffman, Rafick Henein

Also Present:
Helene Pasternak, Secretary, David Beswick, Manager

Mr. President, a Quorum is present.

APPROVAL OF MINUTES
Approval of Minutes from May 20, 2009. A motion to accept the minutes was made by Ira Litzenblatt, seconded by Alex Soufrine. All voted aye except for Mr. Buehler who abstained as he was not at the May 20, 2009 meeting. The Minutes were approved.

REPORT BY SCHIFF GROUP FOR GARAGE AND DECK RESTORATION

As background, the Board hired the Schiff Group to do research on the restoration work needed for the garages and the deck and to do some renderings for the deck.
Mr. Michael Schiff, President of the Schiff Group, architectural firm was introduced by Tim Smith. He reported to the Board and the Owners and discussed the deterioration of the garages and the deck. After many years, water intrudes and deteriorates the building. This is happening throughout Florida, so this is not a new phenomenon.
From an Engineering perspective, you must fix the top first to stop the intrusion of water. So, you must take off the deck. Designs have changed over the past 40 years, so we should consider an alternative deck. Cost will not be significantly different to redo or to change. The pool will stay, but needs quite a bit of work. Plaza East had 3 designs to choose from, and had owners pick their favorite. So far the choice has overwhelmingly been the “circular” design. Instead of using the outdoor elevator, we have added a ramp system for wheelchairs and/or for people who have difficulty walking steps. We took some core samples to see the condition of the concrete. There is a membrane (not waterproofed). At the time this building was built, they used a roofing membrane. There is a 3” slab with the membrane over it and some de-lamination has started. Most of the concrete is in good shape which is good news. The garage will not have to be torn down, but will need repair.
There is a copy of the structural report (Phase 1 study) in the office by the Engineering Company. We documented the areas and we found cracks, expansion joints failures, spalling, corrosion, and some stucco issues. It is a concrete restoration job. You excavate out the bad areas, sandblast the rebar, apply a coating, and add a new high tech polymer to replace the concrete. A new membrane will replace the old one. Once the deck is repaired, and the water intrusion has stopped, we can begin on the garage. After the building department review, it will probably take approximately 14 months, possibly longer.
The scope of phase 2 would be the preparation of bidding and specification documents. The documents will give specific repair procedures and restoration quantities for the pool and parking decks so Contractor bids can be received that are consistent with the Scope of Work the inspection phase has disclosed. A grid plan for each floor will be prepared that provides the location, approximate quantity and repair detail for each area. Schiff will prepare all structural, waterproofing, plumbing and electrical details required for the complete restoration. A pool engineer needs to be hired to do investigation and design work. The cost for Phase II services which includes all bidding and specification documents would be approximately $75.000.00 and will come from our Reserves. The good news is that prices are down, because energy costs are down so materials are less expensive, and also contractors are looking for work and are taking smaller margins. Phase 2 will not hinder the use of the garages or the pool. The time for Phase II would be about 3 months. Mr. Buehler feels changing the deck design is a material change and would like us to get a legal ruling.

A motion to approve Phase II at a cost of $75,000 from our Reserves was made by Alex Soufrine and seconded by Ira Litzenblatt was approved by the following vote: Bob Buehler Nay, Carll Jacobs, Nay. All other Board members voted Aye.


TREASURER’S REPORT
The complete Treasurer’s Report is attached.
The Treasurer requests the Board approve Reserve Expenses in the amount of $90,112.00 for Building Concrete Restoration $80,614, Fire Safety $1,954 and Electrical $2,253 and Mechanical $5,290
. A motion made by Armando Namis to transfer from Reserves $90,112.00 to the Operating Account as above. This motion was seconded by Tim Smith. All voted Aye except DiAnne Shumard who temporarily left the room.

The Treasurer requests the Manager, to present within the next 60 days, a follow-up report on the state of implementation of the recommendation issued by the Auditor in regards to bank statements, reconciliations, expenses and filing. These recommendations were approved by The Board of Directors at the April 29, 2009 Board Meeting.
We have been watching Banco Popular to make sure it was solvent and not having major problems. We are FDIC issued. However, Banco Popular is now considered a One Star bank (one out of three) so the Treasurer is looking into other banks and will give us further information next month.

Alex Soufrine made a motion, seconded by Bob Buehler that any owner who is 90 days in arrears of their assessments may not serve as chairs or members on committees or be directly or indirectly involved in making decisions for the Plaza East Association. This does not deny voting privileges to that owner. Implementation of this motion is subject to the approval of the Association’s Attorney.
Jeanne Poore made a motion seconded by DiAnne Shumard to table this motion until the attorney makes a legal decision. All voted Aye except for Alex Soufrine who voted Nay.

A motion was made by Tim Smith to approve the complete Treasurer’s Report seconded by DiAnne Shumard. All voted Aye.

PRESIDENT’S REPORT
Tim Smith discussed his meeting with Committee heads last week. The lobby will be repaired from the window installation. Sprinklers will be managed by the irrigation company. The May party was a huge success, and more will be coming. The TV purchased arrived damaged, and the company will not take responsibility for it, so we have our Attorney working on collecting either a refund or a replacement.
Alex would like to dispute it with the credit card company instead of paying an Attorney. The Manager advised the Attorney is doing this for free.
The Piano is out being refurbished, and the dance floor is in the old exercise room.

MANAGER’S REPORT
We have had two shutdowns of the cooling tower due to 1) excessive pressure and 2) a broken return pipe.
The current PVC pipe in the basement will be replaced with steel pipe in the Fall after the weather cools off. Our only cost will be the difference in price between the steel pipe and the PVC pipe. The company will pay the labor costs.

Please read the report for a complete update on the Manager’s report regarding the completion of an MSDS Program and safety training classes for the employees and all the items corrected as required by OSHA. The Manager and James Cohen have completed the OSHA 30-Hour General industry Course and are now certified.

We have replaced Ike Carter’s Pool Service with O’Brien’s Pool Service. The costs will be the same. We are trying them out, and we do not have a contract with them at this time.

Acoustic & Sonic performed a sound study on the noise created by the cooling plant at The Fountainhead Condominium. Their study shows that the noise is above acceptable levels. This study should be presented to Officials of the Town of Lauderdale-by-the-Sea. Reports will be sent to The Fountainhead, Fort Lauderdale, The DeRose Engineering Company, as well as Lauderdale-by-the-Sea.

Our tall palm trees have been hurricane trimmed and the coconuts removed in preparation for hurricane season.

Two new TVs were purchased and mounted in the exercise room.

A discussion ensued because Jeanne Poore wanted to know where the fountains were in the front of the building. The last ones we had broke. To have a fountain, we will have to treat it as a pool and have insurance. Mr. Smith suggests this is a discussion we have to have again in the near future.


SCREENING COMMITTEE
Helene Pasternak read the complete Screening Report from January 2009, and advised the Board that their signing off on the screenings is an obligatory formality not a choice since we do not have the Right of First Refusal.

10 C Sold 1/15/09 by Cupelli to Fahim $475,000 (renovated and unfurnished)
PH D Sold 2/12/09 by Herman to Weider/Lacroix $378,000 (unfurnished).
6N Sold 3/9/09 by DeMasi to Farber $364,000 (unfurnished)
6P Sold 3/20/09 by Rothenberg/Duron to DeMasi $725,000 (renovated and unfurnished)
18H Sold 3/20/09 by Class to Maugle $525,000 (renovated and unfurnished)
10M Sold 3/25/09 by Agan to Zentil $335,000 (unfurnished)
7J Sold 4/8/09 by Ruitenberg to Vincenti $300,000 (furnished)
20J Sold 4/9/09 by Crossfield to Harris $352,500 (furnished)
5F Sold 4/30/09 by Rabold to Chalem $265,000 (renovated, short sale)
14A Sold 6/16/09 by LaSala to Coleman $475,000 (renovated, short sale)
3K Sold 7/16/09 by Simmons to Rollo $423,000 (renovated, unfurnished)
11C Sold 7/30/09 by King Estate to Rein $300,000 (unfurnished)

OLD BUSINESS
Need to send out new packages requesting a vote on staggered board terms. We will do this.

NEW BUSINESS
Carll Jacobs requested information on why the electrical and plumbing work is over budget. Tim Smith will have the Mr. Namis give an answer on this.

Barbara Feinman asked why new windows are being put in that do not confirm to the others. The Manager will look into this and report back.

Helene Pasternak asked why the Board has not dealt with the problem of the Board of Directors election. The Ombudsman allowed 29 ‘unofficial’ ballots to be counted. The Board had specifically used new ballots and were the only ones to be used. By accepting the 29 unofficial ballots, it changed the Election. Two different candidates would have won Ms. Pasternak thought this didn’t have anything to do with the State since it was the Board’s rules, and the Ombudsman was allowed to run the election instead of just monitoring it. ,. Ms. Pasternak was advised that the Attorney sent a letter regarding this problem to the State about 3 weeks ago, and does not have a response

MEETING ADJOURNED AT: 10:30 p.m.

Respectfully Submitted,


__________________________
HELENE PASTERNAK
SECRETARY