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To Be Approved by the Board
 
EMERGENCY MEETING OF THE BOARD OF DIRECTORS OF PLAZA EAST ASSOCIATION
February 19, 2009
 

Pursuant to emergency notice and posting the Board of Directors of Plaza East Association, Inc. met in emergency special session on Thursday February 19, 2009 at 7:00 P.M. in the Ocean Room, 4300 N. Ocean Blvd., Fort Lauderdale, FL 33308. Directors in attendance were Donald Galczak, Rafick Henein, Richard Madey, Armando Namis, Tim Smith, DiAnne Shumard, Alex Soufrine and John Toklucu. Also present were Association Attorney Randall K. Roger and Property Manager David Beswick. Mr. Smith chaired the meeting and Mr. Beswick recorded the proceedings. The meeting was called to order at 7:10 P.M. and began with the Pledge of Allegiance to the Flag. Being that there is no Secretary, President Smith directed Mr. Beswick to proceed with Roll Call and a quorum was established.
 
Thereafter, President Smith read a prepared statement regarding the reason for the emergency Board Meeting. This statement is attached to, and made a part of these minutes. The statement addressed the issue of allegations made that two candidates have requested and received multiple copies of election packages and ballot/return envelopes; Xeroxed copies of pre-marked ballots turning up in common areas of the building; two persons who are Candidates for the Board of Directors in the February 20, 2009 Annual Meeting and Election of Directors, have been reported to have been observed moving and possibly tampering with the ballot box for this election. President Smith’s recommendation is that the Election of Directors be delayed so that the voting part of the Election process could be begun again with the same candidates and that the current Board be retained until the process was complete.
 
Thereafter, Attorney Rogers addressed the Board on his conversation with the Election Monitors of the Office of the Condominium Ombudsman’s Office and reported on the feedback from the Election Monitors regarding the propriety of delaying the Election of Directors and beginning the election process anew, and reported that the Board does have the authority to postpone the election.
 
Thereafter, questions were taken from Board Members and from Members of the Association present in the audience. Upon motion by President Smith, seconded by Mr. Galczak, it was voted to suspend the Annual Meeting and Election of Directors until Friday March 27, 2009 at 10:00 A.M., to establish an election reform committee to review and make recommendations on the election process and to send out new ballots, ballot envelopes and return envelopes to the Association Membership, with the address on the return envelope being that of the Association Accountant, Ted Perrella. The motion carried unanimously with Mr. Madey abstaining from voting.
 
Thereafter, Mr. Soufrine moved that the February 25, 2009 Board Meeting also be suspended pending the election, seconded by President Smith. After discussion, the motion was withdrawn by Mr. Soufrine.
 
Thereafter, President Smith moved to amend his original motion to add the inclusion that the new election packages would be postmarked and mailed two weeks prior to the rescheduled Annual Meeting and Election of Directors, or Friday March 13, 2009. The motion was seconded by Mr. Toklucu and passed unanimously by the Board Members present.
 
Thereafter, a motion was made by Mr. Henein and seconded by Mr. Soufrine to adopt the recommendations made by Mr. Randall Roger by no later than March 6, 2009, and this motion was withdrawn by Mr. Henein.
 
Thereafter, Upon motion by President Smith, seconded by Mr. Soufrine, it was unanimously voted to rescind his original motion to move the Annual Meeting and Election of Directors, and to restate the motion as; to suspend the Annual Meeting and Election of Directors from February 20, 2009 to Friday March 27, 2009 at 10:00 A.M., that the election documents be postmarked and mailed by no later than Friday March 6, 2009 and that the suggested election reforms be implemented as part of that process.
 
Thereafter, upon motion by Mr. Soufrine, seconded by President Smith, it was unanimously voted to suspend the February 25, 2009 Organizational Board Meeting until Wednesday April 1, 2009 and to cancel the March 25, 2009 Regular Board meeting.
 
Thereafter, the Board directed Mr. Roger to contact the representative of the Office of the Condominium Ombudsman and notify that representative that the Annual Meeting and Election of Directors were being suspended until Friday March 27, 2009.
 
Thereafter, upon motion by Mr. Galczak, seconded by Mr. Henein, it was unanimously voted to adjourn at 8:58 P.M.
 
Respectfully Submitted,
 
 
 
 
David L. Beswick, CAM, CMCA, AMS
Property Manager