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• Meeting Minutes 2005

PLAZA EAST ASSOCIATION
MINUTES OF MEETING OF THE BOARD OF DIRECTORS
December 6, 2006

Mr. Richard Loarie, President called to order a duly constituted meeting of the Plaza East Board of Directors
on Wednesday December 6, 2006 at 7:35 p.m. in the Recreation Room.
Present were: Ismet Baker, Allen Pell, Richard Loarie, Charles Packard, Terry Marcum, DiAnne
Shumard, Tim Smith, and John Toklucu. Also present Mike Morgan, Manager. A quorum was
established.
Absent: Alex Soufrine, James Brady, Rafick Henein, and Helene Pasternak, Secretary.

MINUTES APPROVAL
Richard Loarie made a motion, seconded by Charles Packard to approve the Regular Board Meeting minutes
of October 25, 2006 and Special Board Meeting minutes of November 15, 2006. All approved Aye.

TREASURER’S REPORT
Ismet Baker gave the Treasurer’s report. A motion was made by Richard Loarie, seconded by Ismet Baker to
approve the transfer of $6,846.98 from Reserves to the Operating Fund for (1) UpBeat Inc. for Bellmans
carts, (2) Murphy Construction for Mechanical room unit doors, and (3) Howard Miller inspection of RTI
work. All voted Aye

PRESIDENT’S REPORT
Agenda Posted: Monday December 4, 2006 - Commencement 7:30 PM Recreation Rm
o Special Meeting for Wednesday December 20, 2006, will be charred by Charles Packard, with Ismet
Baker as Co-Chair. Ismet is Budget Chair. Meeting is to receive Owner proxies on (A) 2007 Partial
Reserves, or (B) Full Reserves.
o Next Regular Monthly Board meeting Wednesday January 10, 2006,
o Key Fob Secure Entry Proposal for 24/7 keyed entry will arranged for a presentation by GE EST at
our Board Meeting on January 10, 2006. Manager Morgan to coordinate with GE EST group. This
presentation will be the first order of business.
o Proposal for full funding of Recreation room refurbishing by Ismet Baker will be developed with
budget from Interior Committee. Tim Smith will coordinate with Interior Committee.
o Proposal for Contractor fee during Unit Owner Remodeling, for elevator and lobby (cleaning &
repair), was motioned by Charles Packard seconded by Tim Smith. Motion for $500 owner deposit
to offset elevator and lobby damage/cleaning costs. $500 Fee paid prior to remodeling
commencement, not limited to elevators, foyer, or lobby common areas. Tim Smith asked for tighter
control over Contractor and Sub-Contractor movement through Plaza East of materials and
demolition rubbish. Manager Morgan and staff will monitor all contractor movements. Prior to
remodeling, forms are to be filled out and presented to Manager. Fee will go into effect immediately.
o Motion by President Loarie made for date of Annual Meeting on Wednesday February 21, 2007 at
10 AM in our Recreation room, seconded by Charles Packard. All voted Aye.
o Shutter track Head detail requirement above windows (as per owner approval to install common area
shutters) will be coordinated through Terry Tavist (Shutter Tech Systems) engineer and included
with details in Permit set drawings as an addendum. Meeting with Shutter Tech Engineer, President,
and Manager is to be Scheduled for Monday December 11, or Tuesday December 12. Plaza East’s
original design did not include provision for common area shutters. Shutters added on the East wall
of the Recreation Room were not permitted or installed correctly, as they were attached to the
suspended Stucco, without proper support for dead loads or wind loads. During or before Hurricane
Wilma wind loads moved Lobby One’s suspended stucco ceiling adjacent to our window wall head,
causing a gap between Suspended Stucco and window. Air freely moves up into our interior ceiling
area, which causes condensation, puts our first floor mechanical units under stress. Revision to
ceilings throughout common area must include proper support for structural loading under stress of
wind events and include closing any air gaps, and providing insulation above our suspended ceilings.
.
MANAGER’S REPORT
Month of November/December 2006
o Entrance lanterns damaged by Hurricane Wilma were replaced at lobby 1 & 3. A matching hanging
light was replaced at lobby 2.
o Elevator doors and walls are being painted. New signage identifying elevators has been ordered.
o Outdoor holiday lights are up and sparkling.
o 10 new grocery carts have been ordered for use by the owners only.
o We are attempting to change the employee health plan from United Health care to Vista Health Care
on January 1. If we are approved, the rate will be $12,800 less than United Healthcare.
o A letter has been sent to Otis Elevator as a follow up to a phone call to them yesterday. We are
requesting the following:
o Installation of stainless steel interior doors for elevators E/F. G/H, and N/P.
o Additional elevator pads as per contract.
o A better system to hang the pads so they stay up.
o A credit for interior notice boards
o The A/C door project is 65% complete.
o Vegetation on the beach is being cleaned up of weeds.
o Because Plaza East does not have a service elevator, the new elevators are taking a beating by
contractor that have no respect for the property. Just yesterday a contractor, J/K Kitchens, was
evicted from the property for trashing the common areas and cursing at a resident. Some system must
be implemented to protect Plaza East from the dirt and destruction caused by these contractors.
o Recommend spending $1,200 (labor) to tile Managers Apartment, using existing tile in stock, motion
by President, Seconded by Packard, all voted Aye.
o Manager’s Otis Letter
As per our conversation on December 5t', the following items need to be addressed promptly:
1. We still do not have the stainless steel door on E/F, G/H, and -N/P, this was supposed to be
done a month ago.
2. We need elevator pads for all the elevators as provided in contract. One set is not enough.
3. The current method of hanging the pads is unacceptable. They continue to
fall down if someone or something rubs against them.
4. A credit for the notice boards inside the elevators. We have opted to install them outside the
elevators and will do this project ourselves.
My understanding is that our modernization of C/D, J/K, and L/M is going very well, but I would
like a more concise completion date than "maybe before Christmas or after the first of the year".
Mike Morgan, Manager December 6, 2006

POORE PRESENTATION (as per Board request and Vote of October 25, 2006
o Jeanne Poore presented her Hurricane Wilma damage claim to middle bedroom wall.
o Plaza East presented its exhibits refuting claim by Poore, damage to wall was by workers
removing mirrors, mastic attachment of mirror left gaping holes in wall, requiring either
wall replacement or massive patching. Invoice was dated May 24, 2006 workers on that day
in 2A only spent a total of 3 hours labor time, confirmed by contractor sign-in logs.
o Board Discussion then Motion made to John Toklucu offer Jeanne Poore $1,200 less the
$675 already paid, letter will be sent by Manager to Mrs. Poore as offer to settle. Motion
seconded by Chuck Packard, all voted Aye

SCREENING COMMITTEE
Jerry Marcial reported on screening as follows:
PHB sold by Bruce and Renee Bell to Andrea Cardinalli for $550,000, unfurnished. Richard Loarie made a
motion, seconded by Ismet Baker to approve the screening report. All voted aye.

CORRESPONDENCE
We received letters from:
o DBPR complaints by Robert Buehler (budgeting of Insurance and adding two cameras)
DBPR response by President in detail, demand by Goodwin of DBPR for Monday
submission after Thanksgiving caused President to use Thanksgiving Vacation time to
research 10 years of records for response. This issue could have been addressed using
Buehler’s own time by investigating Plaza East records. Buehler chose unilaterally use
others time, for which there is a cost, and passed on to him in the amount of $2,400.
o Haykov 16N request for records, letter sent asking him to make an appointment with
manager for record examination viewing.
o Mr. & Mrs. Bork unit10K letter sent concerning unlicensed contracting and failure to secure
building permits, no answer received.
o Don Galczak unit 12A, operating & reserve budget, responded to with three pages
documenting reserves, for any item which expenses or replacement cost exceeding $10,000.
o Jeannette Shampain Unit 14N, interruption of last board meeting by guest, letter sent
recommending her guests use lobby elevator for normal egress and not exit stairs.
o DBPR informed us of two Wechsler complaints; (1) addition to flue vent at pool, and (2)
elevator cabs being improvements. Neither are improvements.
o New Business – Handicap parking availability was brought up by Marion Packard, stating
that there do not appear to be enough handicap spaces near the lobby doors. There are 4
lower garage handicap parking spaces, upper garage 2 handicap spaces and 1 exterior. Mike
Morgan will investigate and report back any possible additions near lobby doors.

Motion made for Adjournment, seconded, all voted Aye, meeting adjourned at 9:40 pm.

Respectfully submitted,
Richard Loarie,
Recording Secretary (in absence of Helene Pasternak)