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• Meeting Minutes 2005

PLAZA EAST ASSOCIATION
MINUTES OF MEETING OF THE BOARD OF DIRECTORS
October 25, 2006

Mr. Richard Loarie, President called to order a duly constituted meeting of the Plaza East Board
of Directors on Tuesday, October 25, 2006 at 7:35 p.m. in the Recreation Room.
Present were: Ismet Baker, Richard Loarie, Terry Marcum, Charles Packard, Alex
Soufrine, James Brady, and John Toklucu. Also present Mike Morgan, Manager. A
quorum was established.
Absent: Rafick Henein, Allen Pell DiAnne Shumard, Tim Smith, and Helene Pasternak,
Secretary.

APPROVAL OF MINUTES
Terry Marcum requested a correction to the minutes of September 26, 2006 on page two (2)
paragraph two (2) correcting his Aye vote to Nay, motion corrected and to read as follows;
“Richard Loarie made a motion seconded by Alex Soufrine to use Plaza East as Precinct 6R for
national elections on November 7, 2006. Rafick Henein, Terry Marcum, Allen Pell and John
Toklucu voted no. Ismet Baker, Richard Loarie, DiAnne Shumard, Tim Smith and Alex Soufrine
voted aye. The motion passed” With correction noted, Richard Loarie made a motion, seconded
by John Toklucu to approve the minutes of September 26, 2006 Board Meeting. All approved.

TREASURER’S REPORT
John Toklucu gave the Treasurer’s report. A motion was made by Richard Loarie, seconded by
Ismet Baker to approve the transfer of $68,500.14 from Reserves to the Operating Fund for (1)
Stucco and Plaster work, (2) Restoration Technology, (3) SK roofing, (4) DeRose Design
Consultants (cooling tower feasibility) (5) Murphy Construction (mechanical room doors) All
voted Aye

PRESIDENT’S REPORT
Agenda Posted: Friday October 20, 2006 - Commencement 7:30 PM Recreation Rm
A. Budget and Reserves were developed by Budget Committee under direction of Ismet
Baker chair, John Toklucu (Treasurer), Richard Madey, and Richard Loarie. Formal
Presentation will be made by Ismet Baker. Court affirms Plaza East limitation of 5%
budget increase, by reason of Plaza East documents, despite state law allowing 15%
increase.
B. Votes on approval of 75% quorum and mandatory owner unit hurricane shutters failed.
Voting by tower and unit has been distributed to Directors and will be posted on
plazaeast dot info. Failure to pass mandatory shutters may result in an increased
insurance premium for which Plaza East will be forced to assess all owners.
C. November Board Meeting to be held on Wednesday Dec 6 and December Board Meeting
to be held on Wednesday Jan 10, 2007. All voted aye.
D. Manager’s Engagement Letter has a bonus provision, which shall be between 6-10% of
base salary. Both Treasurer Toklucu and President Loarie recommend a 10% bonus, paid
over 12 months, for approval by vote of this board. Motion for full 10% made by
President, seconded by John Toklucu, All voted aye.

MANAGER’S REPORT
Month of October, 2006
o The three new elevators were pre-inspected today with the new fire alarm system. They
passed. The official inspection with Ft. Lauderdale was scheduled for October 30 th but
has been cancelled as the elevator inspector was here today.
o The new phone lines were installed in all the elevators by Bell South and are in-use.
o The C/D, J/K, L/M elevator modernization is going well. I have not gotten a tentative
completion date yet.
o We are waiting for a schedule date to seal and stripe the parking lot. We will need the
cooperation of the owners to complete this sometimes difficult project. The cost is
$5,600.
o We have engaged a second consultant to do a cursory inspection and report on the garage.
The company is S.P.E.C. and the cost is $2,500.
o DeRose Consultants have been out and have started their study on the best placement of
the cooling towers. This project will eventually have to be done.
o Maintenance would like to haul away the old lobby shutters on their own time and have a
soda/snack fund from the money they get selling them for scrap.
o We are in the process finding appropriate glass cases to mount next to the elevators to
post Association notices. Otis will give us a credit as the original plans call for them to be
inside the elevators.
o The new elevator floors are unable to be kept clean. I would like to install either carpet or
tile in them.
o Maintenance projects:
o Pool bathrooms were repaired and freshened up.
o Pool heater is on and set at 86 degrees.
o All curbs were painted.
o A new catwalk door was installed in-house at 2L/M
o Lobby and rec room shutters were removed.
o Maintenance is painting the lines and signage in the garage.
o Filters are now being changed monthly on all common area A/C units.
o The courtyard planters and wall are being repainted as needed.
Motion made by President Loarie, seconded by John Toklucu for Maintenance to haul away old
lobby shutter material on their own time , selling material for scrap, and using money for
soda/snack fund. All voted Aye

SCREENING COMMITTEE
Jerry Marcial reported on screening as follows:
16J&K sold by Harris Small to Mr. Tubens for $900,000, unfurnished
4B sold by Elizabeth & Joseph Lynch to Jeffrey & Sharon Holtzman for $431,000,
unfurnished.
5E sold by Theo Vagionis & Richard Dechant to Roy Novak & David Whithworth for
$360,000, unfurnished.
Richard Loarie made a motion, seconded by Ismet Baker to approve the screening report. All
voted aye.

BUDGET COMMITTEE
Ismet Baker Presented 2007 Budget and 2007 Reserves as prepared in committee chaired by
Ismet Baker, with members Richard Madey, John Toklucu, and Richard Loarie which will be
posted on our bulletin board and web site plazaeast.info. Several owners requested a hard copy,
those Owners are: George Gazzana (15L), Terry Terranova (12G), Jane Coffman (4G), Jerry
Marcial (14G), George Vezos (7H), Jean Greenglass (9D), Laura Lypka (2L), Barbara Feinman
(20F), Sharon Kelel (PHA), and Jeanne Poore (2A). Other owner’s requiring a hard copy can
contact Manager Morgan.

LANDSCAPE COMMITTEE
Motion made at request of landscape Committee by President Loarie to remove south entrance
fountain for storage and parts for purpose to balance fountain plan, leaving two fountains facing
Lobby One. All affirmed Aye.

CORRESPONDENCE
We received letters from:
o Jose Armando Namis unit 6A, records request responded to and included:(1) special
Assessments 2004, 05, 06, (2) Special Reserve fund, (3) Copy rules
o Jeanne Poore unit 2A claim received, distributed and, answered.
Motion made by James Brady to put Mrs. Poore’s Claim presentation on our Agenda for
November Board meeting (December 6)
Meeting adjourned at 9:20 pm.
Respectfully submitted,
Richard Loarie,
Recording Secretary (in absence of Helene Pasternak)