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• Meeting Minutes 2005

PLAZA EAST ASSOCIATION
MINUTES OF MEETING OF THE BOARD OF DIRECTORS
July 26, 2006

Mr. Richard Loarie, President called to order a duly constituted meeting of the Plaza East Board of Directors on Wednesday, July 26, 2006 at 7:40 p.m. in the Recreation Room.

Present were: Ismet Baker, James Brady, Rafick Henein, Richard Loarie, Terry Marcum, Charles Packard, Allen Pell(arrived 7:55pm), DiAnne Shumard, Alex Soufrine and John Toklucu (arrived 8:10pm). Also present Mike Morgan, Manager and Helene Pasternak, Secretary. A quorum was established.
Absent: Tim Smith

APPROVAL OF MINUTES
Ismet Baker made a motion seconded by Richard Loarie to accept the minutes of the June 28, 2006 Board of Director’s Meeting. All approved.

INTRODUCTION OF MIKE MORGAN – MANAGER PLAZA EAST

Mr. Loarie introduced our New Manager, Mike Morgan. Letter of engagement will be passed out this week. Mr. Morgan has managed 12 buildings at one time. He came to Florida from Maryland in 2001. Mr. Morgan said he looks forward to working with us and getting to know everyone.

PRESIDENT’S REPORT
Mr. Loarie explained the failure last week of the 12” section of plastic salt water pipe in the pump room, which caused 18” to 24” of water discharged into the mechanical room, burning out our water pump motors and motor control circuit. This occurred during a test of our emergency generator and test of the switch over to operation of JK elevator as the emergency elevator from GH, which is out of service.
At the same time, the LM elevator motor generator burned out. It is suspected that a FPL current spike contributed to the LM motor generator burn out.
As Gammon Electric and Moore Plumbing were in building doing other work, an emergency repair team was immediately formed for pipe replacement, new water pump replacement, new circuit replacement and elevator motor generator replacement. Service was restored within 24 hours.
As per a recommendation from the Maintenance Committee, Mr. Loarie discussed the need to replace aluminum wire with copper wire in unit meter centers to unit panels for reasons of safety. Five years ago an inspection was done in all units, and at that time we found burnt lugs and aluminum wire in many units. The cost 5 years ago was $45,000., and it is time to do another inspection. The Maintenance Committee recommended that we investigate the cost and time required to remove the aluminum wire and install new cooper feeds. We investigated by changing wire in a few different model units. We are looking for volunteers from the GH stack to rewire those units. 3H, 14G and 5G volunteered.
Wire was purchased at cost without markup, and labor was at $55 per man-hour.
There are some units that have cabinets over their panel box, and we were unable to rewire. It was suggested that Lenny, in security, check each apartment to see which ones have obstructed panels. There is a risk that in the replacement of the wire, a unit could loss electricity for a maximum of 24-48 hours.
After discussion, Terry Marcum made a motion seconded by Alan Pell to approve removal of aluminum wiring from all unit panel boxes and replace with copper wiring using Gammon Electric at a cost of $200,000. All Approved.
Manager Morgan will send out a notice explaining the need to close all lobby vents.
Helene Pasternak is working with Randal Roger’s office to get proper wording for proposals to change the Condominium documents to 75% of votes cast, and to have mandatory shutters/impact glass. Helene advised she just spoke to Mr. Roger this week, and therefore suggested that we change the meeting date from September 15, 2006 to September 28th.
A motion was made by Richard Loarie seconded by Charles Packard to change the date of the Membership Meeting from September 15, 2006 to September 28, 2006. All approved.
There was a discussion concerning the proposed mandatory shutters, and that we have bids out to quite a few shutter companies and window companies to get prices. We will ask those contractors to do an accurate count of those in need of shutters, as well as an overall inspection of existing shutters.

TREASURER’S REPORT
Ismet Baker read the Treasurer’s Report for John Toklucu. The complete report is attached.

MANAGER’S REPORT
The complete Manager’s Report is attached to these minutes.
Tim Smith is getting prices to replace all doors and hardware for fire stairwell and catwalk doors and frames where needed. This is an ongoing project.
All new exit signs in common areas and catwalks were installed and completed the week of July 17, 2006.
Ongoing elevator modernization project is progressing and phase 1 is due to be complete by Mid September 2006.
RTI is working on the P tower catwalks and knee-walls.
A/C door replacement begins on Friday, July 28, 2006 by Murphy Construction as per agreement with Fire Marshall, Steve Kastner.(Update Note: Doors expected on Friday, July 28th were delivered and rejected because of wrong size, therefore it will be a few more weeks before these doors will be delivered and installed.)
Base anchors and film on windows in Recreation Room was completed the week of July 17, 2006.
All fire extinguishers and hoses were serviced on July 21st and 24th 2006.
Questions were asked regarding Landscaping, which Marion Packard addressed stating that weeding and trimming has started on the South and West sides of the building and look much improved.

MAINTENANCE COMMITTEE REPORT
Report from Meeting on July 12, 2006 is attached.
Steve Young will begin study of concrete restoration needs beginning in September.
Fire inspection code issues are ongoing.
Tim Smith advised that designer for carpet in recreation room has resigned. It is possible we may be able to get him back on board, but need to resolve contract issues.

NEW BUSINESS
Mr. Loarie advised he has letters from Mrs. King (11C) and Mr. Galczak (12A) which are being answered.
The following owners have requested permission to replace their windows with impact glass: 2F, 3H, 16P, 18J, 15A. These windows would have to be in silver, and tint must be grey. Each owner will need to secure a building permit and follow current building code requirements.
A motion was by Richard Loarie and seconded by Alex Soufrine to allow replacement of windows in Units 2F, 3H, 16P, 18J, 15A as long as building code requirements are followed. All vote aye, except Terry Marcum and Allen Pell who voted Nay. The motion passed.

Mr. Loarie made a motion to adjourn the meeting at 9:00 PM. All approved.

Respectfully submitted,


Helene Pasternak, Recording Secretary