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• Meeting Minutes 2005

PLAZA EAST ASSOCIATION
MINUTES OF MEETING OF THE BOARD OF DIRECTORS
June 28, 2006

Mr. Richard Loarie, President called to order a duly constituted meeting of the Plaza East Board of Directors on Wednesday, June 28, 2006 at 7:40 p.m. in the Recreation Room.

Present were: Ismet Baker, Rafick Henein, Richard Loarie, Terry Marcum, Charles Packard, DiAnne Shumard, Tim Smith, Alex Soufrine and John Toklucu. Also present Willy Lopez, Manager and Helene Pasternak, Secretary. A quorum was established.
Absent: James Baker, Allen Pell

APPROVAL OF MINUTES
Tim Smith made a motion seconded by Terry Marcum to approve the Board Minutes from the May 31, 2006 meeting. Terry Marcum made a motion seconded by Ismet Baker to approve the Special Board Minutes from June 21, 2006. All vote aye for both motions.

TREASURER’S REPORT
The complete Treasurer’s Report is attached for May and June, 2006

MANAGER’S REPORT
Willy Lopez gave his final report as Manager. The complete report is attached.
The air conditioning system for the new elevators has been completed. We are awaiting inspections.
We have been advised that the work on the three elevators now in progress should be completed by the middle to end of September at the latest.
We are completing all work required by last year’s fire inspection. We will begin replacing all unit A/C doors and hinges. The owners are to be reminded that they must put door closures on their kitchen and front doors, as well as putting their apartment number on their front door.
Maintenance is painting the stair wells.
We will begin the air conditioning drain cleaning from the 2nd floor to the basement.
Mr. Lopez’s report records the many and major improvements made to the building since he has been the Manager.

NEW MANAGER INTERVIEWS
Esther Loveman reported that after many interviews, her committee has chosen six candidates. They will be asked to complete and application and return for a second interview.

DATE FOR MEMBERSHIP MEETING ON NEW PROPOSALS
There will be a meeting of the Membership on Friday, September 15, 2006 at 10:00 to vote on the proposal for mandatory shutters and for amending the Declaration of Condominium, Articles of Incorporation and By-Laws governing how these documents are changed. At present, these documents require 75% of the Board and 75% of the entire membership or 80% of the entire membership to approve a change in our documents. The new proposal would reduce the approval required to 75% of those members who cast votes, where a quorum has been obtained.

MANDATORY SHUTTERS
If the proposal for mandatory shutter passes in September, owners will have until December 1, 2006 to show that they have either hurricane shutters/impact windows or have a contract for hurricane shutters/impact windows. If not, the Association will have hurricane shutters installed in those units without, and charge the unit owners.

Tim Smith recommends that the Manager receives quotes from three hurricane shutter companies for each unit (1, 2, 3 bedrooms). When he receives these quotes, we will advise the membership to assist in their decision making.
We will make a count as to which units do not have shutters, and which units with shutters need repairs.

Alex Soufrine made a motion seconded by John Toklucu to make December 1, 2006 the deadline for when membership must have installed or have a contract to install hurricane shutters/impact windows if mandatory shutters are approved by the membership. All approved.

RECREATION ROOM CARPET
Tim Smith requested that we postpone this discussion until our July meeting. He wishes to meet personally with Cesar Conde prior to the Board making a decision.

CONCRETE RESTORATION
RTI will be work on repairing knee walls and catwalks starting in two weeks. The Manager recommends we have our engineer Steve Young prioritize these repairs.

STORAGE LOCKERS
James Brady (5A) has been using the Manager’s storage locker because his was leaking from damaged expansion joints. Mr. Loarie says Mr. Brady has to use his deeded locker, and does not believe it is leaking at this time. Tim Smith recommends the Association pay for off-property storage for any lockers which leak until we do the restoration project needed to repair these problems.
The Board agreed that locker/s in question will be checked to see if they continue to be wet, and will have further discussion on this matter next week.

REVOTE ON PROPOSAL TO AMEND DOCUMENTS
In the June 21, 2006 meeting, the Board proposed to submit to the ownership for a vote a change in how we amend our documents to 75% of the votes cast when a quorum is present. There was a question as only 8 members voted yes and not 9 as in our documents. Mr. Henein disagreed and said the need for 75% of the Board is for adoption not for a proposal. Since the Board was unclear as to which was correct, they decided to take a revote on this motion. Alex Soufrine made a motion, seconded by Tim Smith to revote on this motion. All 9 Board members present voted aye.

LANDSCAPE COMMITTEE
The Committee advises that they are pleased with the work that the new yard man is doing, and believe in the next few months, the appearance of the landscaping will continue to improve.

MAINTENANCE COMMITTEE
Mr. Loarie and Mr. Smith reported on the June 13, 2006 Maintenance Committee Meeting. They discussed the sequence in which concrete restoration on the decks and garages would be done. The proposed upper ramp first, then lower garage, test pool area to find leaks in walls, check ladies locker room for leaking pipes. Then the work would continue with the upper deck removal. Garage work would be done in the summer months.
The cost of continuing restoration work continues to increase. The budget for last year was $25,000, and this year it is $100,000. Projection is that the current costs will continue. The Committee recommends that our engineer Steve Young inspect all balconies for damage on an annual basis.
Steve Young recommends that the window leaks be traced from bottom leak up by initially (1) taking off interior finish wall board (2) water test (3) observe to see if water is coming in through windows or concrete block.
Catwalk doors: Many of these doors replaced 10 years ago were non-code compliant wood doors. Tim Smith will have his purchasing agent find out current pricing for code compliant doors, frames and hardware, and question whether these doors should have locks.

Our salt water well is failing, and requires alternative source of cooling water such as a cooling tower. Hill York will make an assessment of a cooling tower design, proposed location and infrastructure, and then present to the Board for resolution.

SCREENING COMMITTEE
Jerry Marcial reported that Apartment 15M was sold to Gina Cannone for the sum of $425,000 furnished.
Terry Marcum made a motion seconded by Tim Smith to accept the Screening Committee’s report. All voted aye.

CORRESPONDENCE
Mr. Loarie quickly went over letters received from owners which will be answered as follows:
Received by board prior to Board meeting – all scheduled for answer (except Free Press)

Kitty D’Angelo June 16, 2006 – reference to light in hall. Ms. Kitty uses the common area outlet when the power is out to power her refrigerator. That outlet is an emergency power outlet and is not designed for Refrigerators uses by unit owners. Use during a power outage could cause emergency power to fail.

Don & Doris Galczak – 6-27-2006 – reference to building insurance, question of $75,000 Escrow fund depleted to $5 K.  We are deferring this to our accountant for an answer.

Don & Doris Galczak – 6-27-2006 – request for detailed accounting of legal expenses for 2006, dates, description and cost of legal expenses.

Don & Doris Galczak – 6-27-2006 – General letter on Special Assessments for 2006 as a burden. Asks about 2007-2008 assessments.

Louis S. Nyerges Attorney at Law – June 20, 2006 – states assessments are illegal, letter sent to Karl Schuerman of DPBR, and Charlie Crist Attorney General

Citizens Property Insurance Corporation – June 2, 2006 – Letter regarding delay in HRA renewal notices till end of July 2006, premiums due on or before July 31, 2006

Law Offices of Robert J. Slotkin – June 13, 2006 – attorney for the Florence Bromley Trust apt 14E, requests for assessments payments over longer period of time.

Richard Madey – 6//26/2006 – Reference 75% vote, requests revote. Also requests that 67% verses one half of entire membership.

Armando Jose Namis – June 14, 2006 – Elevator contracting issues (this letter has been answered twice in the past already)

Armando Jose Namis – April 20, 2006 – Allen Pell comments to Mrs. Patricia Piffath that Board of Directors is holding “confidential information” about Mr. Namis. Request is for copy of said information and its origins.

Ms. C. V. D’Angelo – June 26, 2006 – requests (1) balcony door be addressed, asks for replacement door, (2) dark area of door where key is used when coming in from JK door, unable to see keyway, (3) door warped and does not close does not allow access to her home.

Plaza East Free Press (Namis) – May June 06 – publication sent to owners.

NEW BUSINESS
John Toklucu made a motion, seconded by DiAnne Shumard to throw out all the old furniture that has been in the basement. All voted aye.

Helene Pasternak thanked Mr. Lopez for his many years of service.

A motion was made at 9:40 pm to adjourn.

Respectfully submitted,


Helene Pasternak
Recording Secretary