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• Meeting Minutes 2005

PLAZA EAST ASSOCIATION
MINUTES OF MEETING OF THE BOARD OF DIRECTORS
March 29, 2006

Mr. Richard Loarie, President called to order a duly constituted meeting of the Plaza East Board of Directors on Tuesday, March 29, 2006 at 7:30 p.m. in the Recreation Room.

Present were: Ismet Baker, James Brady, Richard Loarie, Terry Marcum, Charles Packard, Allen Pell DiAnne Shumard, Tim Smith, Alex Soufrine and John Toklucu. Also present Willy Lopez, Manager and Helene Pasternak, Secretary. A quorum was established.
Absent: Rafick Henein

APPROVAL OF MINUTES
DiAnne Shumard made a motion, seconded by John Toklucu to approve the minutes of the Board Meeting of February 28, 2006 and the Special Meeting of the Board of Directors held March 22, 2006. All approved.

TREASURER’S REPORT
$5,260.00 was transferred from the Reserve Fund to Operating to pay All Ready Chute who installed 10 new trash chute doors. The complete Treasurer’s Report is attached.

PRESIDENT’S REPORT
Owners have a right to speak at all regular Board meetings under Florida Statute 718.

Mr. Loarie has asked the office to obtain current copies of Florida Statute 718 for all Board members.

Our Accountant, Ted Perella, and our Attorney, Rendell Roger, have advised that we may use the excess funds from the 2005 Annual Budget to offset our costs from Hurricane Wilma.

We may now declare common area shutters an emergency. The history of the vote on the hurricane shutters was at the Annual Owner’s Meeting in February the initial proxy failed to pass. The meeting, reconvened for March, which was approved by the Owners at the Annual Meeting did pass and an assessment of $250,000. was levied to be paid in two payments.

However, since we received a letter dated March 13, 2006 of “Notice of Non-Renewal” addressed to Mr. Jeff Samas (Plaza East’s Insurance Broker) from the Florida Intracoastal Underwriters stating that due to non-compliance to current building codes, we may anticipate a possible substantial increase in insurance costs. Quoting from this letter as follows: “Regardless of the amount of wind capacity we have after June 1st, that capacity will be allocated to those accounts that are best suited to survive the predicted increase in hurricane activity. Those associations that have taken proactive steps to protect their property through installation of hurricane shutters or impact glas, along with a well maintained roof, will be in a more advantageous position to secure the limited amount of wind capacity that will be available.”

Since Plaza East was not pro-active in taking steps to protect the property through the installation of hurricane shutters or impact glass, we may have to purchase our insurance from Citizens Insurance at a highly increased cost. Mr. Loarie recommends that let stand the shutter assessment as per the Board vote of March 22, 2006 from Shutter Tech, and have assessment commence in 30 days on April 29 and be divided into two payments.

Mr. Loarie would like to change our documents to mandate all owners must purchase hurricane shutters or high impact windows.

We had a question and challenge by Bob Buehler (7N) or the new awning size which is the same height and pitch of roof but 12 feet longer than the previous awning.
History: In 2000 (reference Minutes of Meeting March 30, 2000) our awning was replaced with an upgrade of materials from galvanized iron to aluminum when Mr. Buehler was on the Board. The upgrade of materials was not challenged by him nor was a 75% vote required. The original awning as per Developer’s original approved plan is the same as the new awning we are now installing. A letter will be sent to Mr. Buehler.

Mr. Loarie would like to see as a top priority of establishing a request from the membership to change our voting from its current 75% of all owners to 75% of those voting, or something along these lines. Ismet Baker and DiAnne Shumard are working on this issue.

Committee Sign-Up sheets are available outside of the office for those interested in participating in a pro-active manner to improve our community and neighborhood.

MANAGER’S REPORT
Willy Lopez reported that garbage chute doors have been replaced in 10 units. Any owners needing new chute doors should contact the office.
Willy and Ismet Baker met with two public adjusters. One of them, Bob Moskowitz, said he did not believe that our Wilma damage exceeded our insurance deductible. The said he would represent us subject to a report of a forensic engineer. Such report would cost from $15,000 to $25,000.00.

American Glass is continuing to replace all glass damaged by Hurricane Wilma. There are 16 units where the glass can not be replaced because new window frames are required. Approximate cost of replacement is $100,000.00. There is not enough money from the 2005 operating surplus of $138,000 to pay for all of the Wilma damage. A special assessment will be required for the excess. Tim Smith will review the repair costs and advise the Board with a final recommendation.

Circle Generator came to make recommendations concerning our emergency generator. To make our current generator self-cooling, the cost would be $12,000. to $17,000. A new self-cooling generator would cost from $60,000-$70,000. Our generator is 38 years old and part replacements are becoming a problem. Willy will try to get other opinions and estimates for the Board so that they can make a decision.

EST (GE) continues to work on the fire alarm system. This week they are working in the G & H stacks. The elevator project work continues with Gammon working on the electrical in the J-K and C-D towers.
The Manager’s complete report is attached.

NEW WINDOW
Mr. Troutman (6C) asks the Board for approval to replace his kitchen window upon submitting engineering drawings and permits. Terry Marcum made a motion seconded by John Toklucu to allow Apartment 6C to replace their kitchen window. All Approved.

SCREENING COMMITTEE
Jerry Marcial, Chairperson, advised the committee has interviewed Roberto Parcella, new owner of apartment 11M. The purchased price was $590,000.00 unfurnished. A motion was made by Tim Smith, seconded by Ismet Baker to approve Mr. Marcial’s report. All voted aye.

HURRICANE SHUTTERS-COMMON AREAS
Terry Marcum made a motion, seconded by Alex Soufrine to change the dates of the Hurricane Shutter Assessment payable in 2 equal installments on May 1, 2006 and July 1, 2006.
All voted aye.
Tim Smith made a motion, seconded by John Toklucu to hire Shutter Tech to install the hurricane shutters.
All voted aye except for James Brady and Alex Soufrine who voted nay.

HURRICANE ASSESSMENT
There was a discussion concerning hurricane damage and costs. Mr. Lopez and Mr. Smith think the cost is between $400-600,000.
A motion was made to assess for Hurricane Damage at a meeting on April 18, 2006. Motion was made by Richard Loarie and seconded by John Toklucu. All voted aye.


John Toklucu made a motion, seconded by Richard Loarie to adjourn the meeting at 9:10 PM. All approved.

Respectfully submitted,



Helene Pasternak
Recording Secretary