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• Meeting Minutes 2005

LAZA EAST ASSOCIATION
MINUTES OF SPECIAL MEETING OF THE BOARD OF DIRECTORS
March 22, 2006

Mr. Richard Loarie, President called to order a duly constituted meeting of the Plaza East Board of Directors on Tuesday, March 22, 2006 at 7:30 p.m. in the Recreation Room for the purpose of levying an assessment to pay for the installation of hurricane shutters on the first floor of the common elements (lobbies, recreation room, manager’s apartment, etc).

Present were: Ismet Baker, James Brady, Rafick Henein, Richard Loarie, Terry Marcum, Charles Packard, Allen Pell, Tim Smith, Alex Soufrine and Jon Toklucu. Also present Willy Lopez, Manager and Helene Pasternak, Secretary. Absent: DiAnne Shumard
A quorum was established.

There was much discussion as to the legality of the second vote taken for the shutters.

We were advised by Bill Hurlman, head of our insurance committee, that without shutters, Accordia Insurance Co. will not cover us for any hurricane damage this year. We will get insurance through Citizens but at a higher deductible and higher premium.

All the bids we received are using shutters which will withstand 147 miles per hour winds, and meet applicable codes for Dade, Broward, Palm Beach and Monroe counties.

Low bidder was Shutter Tech at $194,000.00 starting May 15, 2006 and taking 3 months to complete. They also had the best timing. They are licensed and insured. Alex will check with the Better Business Bureau to see if there have been any complaints against Shutter Tech. They have done quite a bit of work in the building. Most people have been satisfied. Biggest complaint is they are slower than promised. There was discussion as to the idea of either a penalty if not done on time or a bonus if completed on time or earlier than promised. We also received prices to reseal and caulk openings in the window frames from Foster Window for $11,000.00, and Window Man for $13,500.00.

It will be discussed with the Attorney if we can do a penalty or a bonus, if the second vote was legal, and to have him review the contract.

A motion was made by Richard Loarie, seconded by Tim Smith to assess the owners $250,000 for Hurricane Shutters and hire Shutter Tech and start collection after we have questions answered by the Attorney. All voted Aye except Rafick Henein and Allen Pell who voted Nay. Motion Passed.

A motion was made by James Brady, seconded by Alex Soufrine to have assessments paid in two equal payments on May 1, 2006 and July 1, 2006. All voted Aye except for Rafick Henein and Allen Pell who voted Nay. Motion Passed.

A motion was made to amend previous motion to have assessments paid in two equal payments due April 15, 2006 and June 15, 2006. All vote Aye except for Rafick Henein and Allen Pell who voted Nay. Motion Passed.

A motion was made by Richard Loarie, seconded by Ismet Baker to hire Foster Windows to do repair work on the windows and have them begin immediately. All voted Aye except James Brady, Alex Soufrine and Terry Marcum. Motion Passed.

James Brady made a motion, seconded by Tim Smith to adjourn the meeting at 9:00 PM. All approved.

Respectfully submitted,


Helene Pasternak
Recording Secretary