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• Meeting Minutes 2005

PLAZA EAST ASSOCIATION
MINUTES Of A SPECIAL MEETING OF THE BOARD OF DIRECTORS
FEBRUARY 6, 2006

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
After leading the Pledge of Allegiance, President Terry Marcum called to order a duly constituted special meeting of the Plaza East Board of Directors on Monday, February 06, 2006 at 7:41 PM in the Recreation Room.

2. ROLL CALL
Present: Ismet Baker, James Brady, Charlotte Gazzana, Richard Loarie, Jerry Marcial, Terry Marcum, Charlotte Gazzana, DiAnne Shumard, Tim Smith and John Toklucu. Also present were Willy Lopez, Manager, and Richard Madey, Secretary.
Absent: Allen Pell.

3. BOARD APPROVAL FOR ASSESSMENT TO REPAIR AND REFURBISH ELEVATORS

MOTION 1: Marcum (Loarie) moved (seconded) to approve a special assessment to repair and refurbish elevators (excluding cosmetics). The total amount of this special assessment including an 8% contingency is 1.7 million dollars less the amount ($515K) in the reserve budget for the elevators. Unit Owners may pay this assessment in six monthly installments beginning June 1, 2006, and ending December 1, 2006. Passed unanimously.

Note 1: The special assessment was increased to $ 1.7 million form $1.5 million (in Motion 2 of the minutes of the regular meeting of January 18, 2006) because of a price increase from Otis Elevator. The price in the proposal from Otis Elevator was valid for 30 days, (November, 2005) and the 30 days had expired.

Note 2: In motion 7 of the (11/30/05) meeting, the Board approved acceptance of the Otis Elevator bid and authorized up to $ 1,150,000 to cover the $ 1, 133,000 bid from Otis Elevator.

Note 3: There was discussion about the need for a default provision in the contract with Otis Elevator to protect Plaza East from another (labor cost) price increase in the event that Otis Elevator does not complete the work before the end of 2006, and is not prevented from achieving the 2006 completion date because of a free majeure. The force majeure provision in the contract protects Otis Elevator.

MOTION 2: Marcum (Loarie) moved (seconded) to hire Florida Certified Elevator Inspections, Inc., at a cost not to exceed $10,000. Passed unanimously.


MOTION 3: Marcum (Loarie) moved (seconded) to hire Carl H. Gammon & Sons, Inc., to perform electrical services not to exceed $200k. Passed unanimously.

MOTION 4: Marcum (Loarie) moved (seconded) to hire Air Around the Clock to perform mechanical service not to exceed $ 60k. Passed unanimously.

4. ADJOURNMENT

MOTION 5: Marcum (Shumard) moved (seconded) to adjourn this meeting at 8:25 PM. Passed unanimously.



Respectfully submitted,




Richard Madey
Secretary