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• Meeting Minutes 2005

PLAZA EAST ASSOCIATION
MINUTES OF MEETING OF THE BOARD OF DIRECTORS
February 28, 2005

Mr. Richard Loarie, President called to order a duly constituted meeting of the Plaza East Board of Directors on Tuesday, February 28, 2006 at 7:50 p.m. in the Recreation Room.

Present were: Ismet Baker, James Brady, Rafick Henein, Richard Loarie, Terry Marcum, Charles Packard, DiAnne Shumard, Alex Soufrine and Jon Toklucu. Also present Willy Lopez, Manager and Helene Pasternak, Secretary.
Absent: Allen Pell, Tim Smith
A quorum was established.

APPROVAL OF MINUTES
Richard Loarie made a motion, seconded by Rafick Henein to approve the minutes of the Board Meeting of January 18, 2006 and the Special Meeting of the Board of Directors held February 6, 2006. All approved.

MANAGER’S REPORT
Willy Lopez reported that the annual maintenance on the saltwater pump of the A/C system has been completed. They replaced the 75’ shaft, installed a new pump and replaced the motor. We have an extra pump and motor which are in reserve for emergencies. Our maintenance crew cleaned the heat exchanger which saved us a cost of $4,000.00 as quoted by Hill York.
We have ordered 20 new catwalk doors from American Door for replacement due to damage by Hurricane Wilma.
The frame supporting the tiles in the lobby ceiling has been repaired and the broken tiles have been replaced.
EST continues to work on the new fire alarm system. The B stack is complete and most of the A stack is complete. As required by the Fire Marshall 3 bedroom apartments will have 4 speakers, 2 bedroom apartments will have 3 speakers and 1 bedroom apartments will have 2 speakers. Also, a smoke detector will be installed in each elevator foyer.
Gammon Electric has begun work on the elevator project.
American Glass is replacing broken window glass in the double hung windows. When this work is complete, they will begin on replacing the floor to ceiling windows damaged during Hurricane Wilma.
The complete Manager’s Report is attached.

NEW BUSINESS
A complaint was filed with the DPBR regarding the elevator assessment. The Manager supplied The State with 100 pages from the file to show that the assessment was handled properly, and that the original elevators were in code violation according to the City of Fort Lauderdale. Mr. Lopez feels confident in the outcome of this complaint which the State is reviewing.
A complaint was filed with the DPBR stating that one of our directors Jon (Can) Toklucu was not the owner of his apartment. The State found that this is incorrect and Mr. Toklucu is the owner of record.
Mr. Toklucu was upset that this was done as harassment along with another incident where he was accused of striking an owner, which was also disproved by the film recorded by the mail room camera.
Mr. Brady suggested we ask the Attorney what remedy, if any, there is for the Board from spurious complaints and if there is any protection for the Board members.

Board member Ismet Baker will act as a project manager to determine areas of cost reduction and future planning. He will report to the Board on a quarterly basis.

The City of Fort Lauderdale and Fire Marshall advised that we need to increase the number of speakers in each unit when installing the fire alarm system. This life safety requirement is a change order increase of $74,952 which increases the original contact sum of $310,404 to $385,356. The fire alarm assessment was approximately $341,000.00 which is shortfall of $41,356. We can offset this short fall by using the budgeted $11,700 elevator system maintenance along with $18,000 of accumulated interest which leaves a short fall of $14,656 and try to make up the slack from this year’s budget. The Manager and Treasury will work on finding the extra money to alleviate another assessment.

Original Contract ----> $310,404
Change Order --------> $74,952
Sub Total -------------> $385,356

Assessment -----------> $(341,000)
Short Fall -------------> $44,356

Elevator System Maintenance --> $(11,700)
Accumulated Maintenance ------> $(18,000)
Short Fall -------------------------> $14,656

A motion was made by Jon Toklucu, seconded by Terry Marcum to use the accumulated interest to pay a portion of the EST additional charges. Passed unanimously.

Willy has 3 bids for Hurricane Shutters; however A&D Shutters could not supply them until November, 2006.

All Owners should make sure their A/C dampers in the elevator lobbies are closed.

Stan Rothenberg, Apt. 6P requested approval to replace his kitchen windows. The new windows are now 4 panes of glass, and not 8. A motion was made by Terry Marcum, seconded by Alex Soufrine to approve 6P’s window.

Richard Loarie made a motion, seconded by DiAnne Shumard to adjourn the meeting at 8:55 PM. All approved.

Respectfully submitted,


Helene Pasternak
Recording Secretary