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• Meeting Minutes 2005

PLAZA EAST ASSOCIATION
MINUTES OF A REGULAR MONTHLY MEETING OF THE BOARD OF DIRECTORS
JANUARY 18, 2006

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

President Terry Marcum called to order a duly constituted meeting of Plaza East Board of Directors on Wednesday, January 18, 2006 at 7:30 PM in the Recreation Room. President Marcum led the Pledge of Allegiance.

2. ROLL CALL

Present: Ismet Baker, James Brady, Richard Loarie, Jerry Marcial, Terry Marcum, DiAnne Shumard, Timothy Smith and John Toklucu (Late). Also present was Wilfredo Lopez, Manager and Richard Madey, Secretary)
Absent: Charlotte Gazzana, Allen Pell.
Quorum? Yes.

3. APPROVAL OF MINUTES

Motion 1: Brady (Marcum) moved (seconded) to approve the minutes of the Regular monthly meeting on December 14, 2005 and the minutes of the Owners Special meeting of December 14 and December 21, 2005.
Motion passed unanimously.

4. REPORT OF ELEVATOR COMMITTEE (Attached)

Proposals received for the electrical and air conditioning work totaled $251k, which when added to the Otis Elevators bid of $1,133k total $1,384k. The total amount needed for replacement of the seven elevators with plain vanilla cabs is $1.5million, which includes an 8.4% contingency of $116k.

5. BOARD APPROVAL FOR ELEVATORS REPLACEMENT ASSESSMENT

Motion 2: Marcum (Loarie) moved (seconded) to have a special meeting on February 6th to vote on a special assessment to resolve health and safety issues (but not cosmetics) for elevators. The total amount of the special assessment including an 8.4% contingency is 1.5 million dollars less the amount in the reserve budget for the elevators.
Passed unanimously.

6. DISCUSSION REGARDING HURRICANE WILMA ASSESSMENT

Motion 3: Brady (Loarie) moved (seconded) moved that Plaza East permit an inspection by the public adjuster at no cost to Plaza East. Passed unanimously.

7. BOARD APPROVAL FOR HURRICANE SHUTTERS FOR THE COMMON AREAS

Motion 4: Marcum (Brady) moved (seconded) to submit to the membership at the (2/17/06) annual meeting for a vote of a special assessment of $ 200k to pay for installation of shutters in the common areas, the manager’s apartment and the security booth, and to pay for caulking of all windows in the common areas prior to shutter installation. Passed unanimously.

Marcum: Because these hurricanes shutters will protect the common elements, a
50 +1% vote is needed for approval.

8. NEW BUSINESS
8.1 Funds Remaining from 2005 Operating Budget

Motion 5: Loarie (Shumard) moved (seconded) that funds ($ 45 – 50 k) remaining from the 2005 operating budget be used to repair some of the damage caused by Hurricane Wilma. Passed unanimously.

8.2 Removal of a Fountain

Motion 6: Shumard (Brady) moved (seconded) that the fountain laying on its side be moved to a temporary storage area. Passed unanimously.

9. MANAGER’S REPORT (Attached)

10. ADJOURNMENT

Motion 7: Brady (Loarie) moved (seconded) adjournment at 9:02 PM. Passed unanimously.


Respectfully submitted,




Richard Madey
Secretary