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  • MINUTES 12/28/07-SP
  • MINUTES 12/19/07
  • MINUTES 11/28/07
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  • MINUTES 9/26/07
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  • MINUTES 6/18/07-SP
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  • MINUTES 2/27/07-P1
  • MINUTES 2/27/07-P2
  • MINUTES 1/31/07
  • MINUTES 1/10/07
• Meeting Minutes 2006
• Meeting Minutes 2005

PLAZA EAST ASSOCIATION
MINUTES OF MEETING OF THE BOARD OF DIRECTORS
November 28, 2007

Mr. Tim Smith, President called to order a duly constituted meeting of the Plaza East Board of Directors on Wednesday, November 28, 2007 at 7:25 p.m. held in the Recreation Room.

Present were: James Brady, Donald Galczak, Rafick Henein, Richard Madey, Terry Marcum, Charles Packard, DiAnne Shumard, Alex Soufrine Tim Smith.
Absent: Allan Pell, John Toklucu

Also present David Beswick, Manager and Helene Pasternak, Secretary. A quorum was established.

APPROVAL OF MINUTES
A motion was made by Tim Smith, seconded by Charles Packard to approve the August 29, 2007 minutes. All voted Aye. A motion was made by Tim Smith, seconded by Charles Packard to approve the September 26, 2007 minutes. All voted Aye, except Richard Madey, voting Nay. A motion was made by Tim Smith, seconded by Charles Packard to approve the revised October 31, 2007 minutes subject to attachment of the Treasurer’s Report. All voted Aye. Mr. Galczak will send each Board member a copy of the Treasurer’s Report for October, 2007.

TREASURER’S REPORT
Mr. Galczak went over the Financial Statement ending 10/31/07 attached.
Don Galczak made a motion, seconded by Charles Packard to accept transfers of Reserve funds to Operating for the year to date. Mr. Madey made a motion to table the motion under consideration.
The Concrete and Building and Mechanical Reserve Funds are over budget. Mr. Perrella advised that a determination will have to be made as to where the monies will come from to fund these overages. Mr. Galczak will present a plan at the next Board meeting. Mr. Galczak will check back to see if approval by the Board was made for previous transfers from Reserves to Operating this year.

PRESIDENT’S REPORT
Susan Turner, Secretary to the Manager was terminated. Ms. Turner issued herself checks for payroll advances and for overtime which were not authorized except for one vacation day and on a few Saturdays when she did work overtime. The matter was turned over to the insurance company and a police report was issued. If we decide to prosecute, we would inform the State’s Attorney and the Police. Last year when Richard Loarie was President and John Toklucu was Treasurer, a decision was made to direct deposit the payroll, and nobody signs the checks since they have electronic signatures. Bank statements are opened by the accounting firm. The payroll discrepancy was not picked up immediately. The moment Mr. Perrella advised Tim Smith and David Beswick, Ms. Turner was terminated. We have revamped the payroll system and are back to signing payroll check with 2 signatures. James Brady made a motion, seconded by Charles Packard to inform the State’s Attorney and the Police Department that we would like to prosecute Susan Turner. All voted Aye.
Jim Brady suggested we get an outside accounting firm to do an audit for the last couple years on all of our accounts. Mr. Perrella and Associates will do an end of year audit and will look closely at our procedures which already exist.
Jim Brady made a motion seconded by Tim Smith to convene a committee of Ted Perrella, Richard Madey and Donald Galczak to issue a proposal defining a scoop of work for investigating our accounts and getting bids from 3 outside accounting firms to do an audit for the last two years. All voted Aye. The committee will report their findings back to the Board as soon as possible.
Settled lawsuits: Eugenie Moriconi versus Plaza East. We paid our portion of our deductible of $2500.00, and were instructed to read into the minutes the following Correction Notice:

Correction Notice

On January 9, 2007, then Association President Richard Loarie posted a notice regarding Ms. Eugenie T. Moriconi, Unit 9-L, and her company, GenRal, Inc., stating that Ms. Moriconi had performed unlicensed work at Plaza East. He took this action without the matter being placed on the agenda or resulting from a majority vote of the Board pursuant to F. S. 718.112(2) ©. Further, after the notice was posted, the Board took no action to discuss this matter and made no effort to determine if the allegations were true. It has not been determined that the notice was posted in error.

We regret the error and apologize for any inconvenience this erroneous posting has caused Ms. Moriconi and/or her company, GenRal, Inc. GenRal, Inc. can provide design consulting services to residents of Plaza East providing all contractors have the required building permits, occupational licenses and insurance.

Board of Directors
Plaza East Association

Tim Smith, President

A copy of the official Correction Notice is attached.
Jeanie Poore versus Plaza East: Mrs. Poore’s apartment was damaged during Hurricane Wilma and asked that Plaza East totally reimburse her for repairs. President Loarie, after taking many photos, felt some of the damage was not caused by the Hurricane and that permits were not issued. Mrs. Poore got after the fact permits and presented her claim and it was refused. She therefore filed suit and it was determined that she should be paid for her claim and she was.
Rafick Henein and Alex Soufrine asked that they would like all possible suits come before the Board before they become an issue with lawyers and/or the insurance company.

9:10 pm. Rafick Henein and Alex Soufrine left the Board Meeting because of prior commitments.

The December Board Meeting has been changed to Wednesday, December 19, 2007 at 7:00 PM.

MANAGER’S REPORT
The complete Manager’s Report is attached. Mr. Beswick went over the Fire Department’s annual inspection and the fire company states we are in violation by keeping trash in our stairway areas and hallways. We will check the building code and see if there is someway around it. Otherwise, all trash will have to be sent down the trash chutes with large items being taken to the basement by the owners.

SCREENING COMMITTEE REPORT
(To be entered into the Minutes of November 28, 2007)
The Committee screened John Domingues who purchased Apartment 15L from George and Charlotte Gazzana for $450,000, unfurnished. They were approved by the screeners and Board Members signed off on this screening and are on file, so the new owners could close the next day. Mr. and Mrs. Domingues and their two small children will be part-time residents from New Jersey.

ADOPTION OF 2008 BUDGET
A motion was made by James Brady and seconded by Charles Packard to adopt the 2008 Budget as presented. The budget is $2,228,854 with an assessment amount of $2,178,854. All voted aye.
A motion was made to approve a fully funded Reserve Budget of $2,327,000.00. All voted aye.
A motion was made by Don Galczak to offer the Association membership a partial reserve of $233,000 which would fully fund all items except deck and garage and to eliminate the elevator reserve and move monies left in the elevator reserve to the concrete reserve. There was no second, so motion did not pass.

A motion was made by Terry Marcum and seconded by Tim Smith to offer partial reserves to the Association membership of $251,000 which would fully fund all items except deck and garage, and adding $18,000.00 to the monies in the elevator reserve to fully fund it at $44,000.00. The motion did not pass.
A motion was made by Richard Madey, seconded by DiAnne Shumard to propose a partial reserve for the Association Membership to vote on in the amount of $233,000.00. All accounts would be fully funded except for elevator, deck and garage which would be frozen for the year. All voted aye, except for Terry Marcum and Jim Brady who voted nay. The motion passed.

The following items were not covered in this meeting and will be postponed until the December 19, 2007 meeting:
Procurement Policies, Procedures and Guidelines: Discussion and Vote
Impact Windows for recreation room: Discussion and Vote
Rental/Leasing of Apartments
Correspondence
Richard Fredericks (16G)

A motion was made to adjourn at 10:20 pm.

Respectfully submitted,


Helene Pasternak,
Recording Secretary