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PLAZA EAST ASSOCIATION
MINUTES OF MEETING OF THE BOARD OF DIRECTORS
October 31, 2007



Mr. Tim Smith, President called to order a duly constituted meeting of the Plaza East Board of Directors on Wednesday, October 31, 2007 at 7:15 p.m. held in the N-P Lobby.

Present were: Donald Galczak, Rafick Henein, Richard Madey, Terry Marcum, Charles Packard, DiAnne Shumard, Alex Soufrine Tim Smith and John Toklucu.
Absent: James Brady, Allan Pell.

Also present David Beswick, Manager and Helene Pasternak, Secretary. A quorum was established.

APPROVAL OF MINUTES
Approval for Minutes from the September 26, 2007 and Minutes from the August 29, 2007 was deferred until next month’s Board Meeting. All Board Members had not received copies of these minutes.

TREASURER’S REPORT
Don Galczak reported that at the end of the 3rd quarter, September 30, 2007, our revenue was ahead by $11,000. Our expenses for the same period were running under budget by $42,000. The Building and Mechanical Reserve is short by $69,000.00. A motion was made by Donald Galczak seconded by Charles Packard to move $69,000.00 from unallocated Reserve interest into The Building and Mechanical Reserve. All voted Aye. This will leave 20,402.35 in unallocated interest.
Two critical areas were identified by the engineer in the lower garage and these areas can be addressed at this time, and as we pursue the overall comprehensive this critical work will not pose interference.
A motion was made by Don Galczak seconded by Tim Smith to allocate up to $30,000 for emergency concrete restoration. The monies will be charged to the Deck and Garage Reserve. All voted Aye except for Rafick Henein and John Toklucu who voted Nay. The motion passed.

PRESIDENT’S REPORT
Update on common area Hurricane Shutters: We have the engineering study on how to attach the shutters for the main building. We found another latent defect in the recreation room windows. They are not properly attached. We will begin pricing out high impact windows for the Recreation Room, because it will be very costly to remove them and reattach them. Since they are 40 years old, it probably is more prudent to replace them.

Cooling Tower: We have received plans for the proposed cooling tower, and are awaiting the specification package so we can bid it out.

Recreation Room/Exercise Room Air Conditioner: The air conditioner blew out and melted three major 800 amp circuit breakers. The panel and wires have to be replaced. Monday, November 5th and Wednesday, November 7th the building will lose power for approximately 45 minutes so the new panels can be installed.

There will be an inspection by the Fire Department on the alarm and fire equipment. The Fire Alarm is complete except for a few items. Two units cut their wires in their apartments.

Pool Elevator: This elevator has been fixed many times. Tim felt it must not be the correct elevator for the outside. Terry Marcum advised that he did quite a bit of research before the elevator was installed, and it is the correct one. Unfortunately, the elevator needs continuous maintenance, and this was not done. Asked the Manager and Terry to advise who did the initial work and see if they can help with the repairs needed.

MANAGER’S REPORT
The complete Manager’s Report is attached.
Phoenix Restoration was instructed to suspend their efforts on the exterior of the building until next budget year.
The Guard Tour System was put into operation on October 12th. This system will ensure that Security is making timely rounds and are checking the most important areas of the property. The system generates reports that will show when each patrol took place.
Landscape lighting was installed and passed inspection on October 17th. Mulch was spread in all of the landscape areas and this will help to keep the plants healthy and improve the appearance of the areas.
The staff cleaned the heat exchangers for the air conditioning system. However, there now seems to be a problem with the air conditioning unit for the Management offices. Hill York will be called.


SCREENING COMMITTEE REPORT
Anna Dalva sold Apartments 20 K & L to Mr. and Mrs. Mayhill for $650,000.00 Aston Rowell sold Apartment 7D to Mr. Laoun for $340,000.00. Charles Packard made a motion seconded by Rafick Henein to accept the Screening Committee Report. All voted aye. There were complaints about requesting screenings before all information received from new owners. Rules will be written to give to agents selling apartments.

NEW BUSINESS
A presentation of new Purchasing Policies and Procedures will be presented at the November Board Meeting.
The office secretary, Susan Turner, was fired this week. Tim requested that we do not discuss it at this time as we have sent the issue to the attorney. We went to David Woods Temp to Permanent to try to replace Susan. We have totally changed our procedures for how payroll is done.

Jane Coffman complimented the Board and Committees for all the hard work they do. She feels instead of complaining about the few things that go wrong, we should appreciate the hundreds of things we are doing right.

Holiday Fund: Helene Pasternak advised that letters will be going out to the owners for the Employees’ Holiday Fund. She requested assistance for the party for the employees which will be held on December 12, 2007 at lunchtime.

A request was made for a demonstration of the defibulator we purchased. The staff has been trained. We will do this at a Board Meeting.

A motion was made by Tim Smith, seconded by DiAnne Shumard to hold a Special Owner’s Meeting on December 5, 2007 regarding the Recreation Room vote for refurbishment. All voted Aye.

2008 BUDGET REVIEW
Don Galczak and Richard Madey did a review of the 2008 budget that will be presented to the Board at the November Board Meeting. Additional information will be sent to the Board before the meeting in November.

A motion was made at 9:40 pm to adjourn.

Respectfully submitted,



Helene Pasternak,
Recording Secretary