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MEETING OF THE BOARD OF DIRECTORS
SEPTEMBER 26, 2007

 
Pursuant to Notice, the Board of Directors of Plaza East Condominium held a meeting in the N-P Lobby of Plaza East Condominium, 4300 North Ocean Blvd, Fort Lauderdale, Florida 33308 on Wednesday September 26, 2007 at 7:00 P.M. Directors in attendance were James Brady, Don Galczak, Richard Madey, Terry Marcum, Charles Packard, Dianne Shumard, Alex Soufrine and John Tokluku, constituting a quorum. Also in attendance was Property Manager David Beswick. Mr. Packard Chaired the meeting and Mr. Beswick recorded the proceedings. Allan Pell joined the meeting at 7:30 P.M. and Tim Smith joined the meeting at 9:13 P.M. Mr. Packard called the meeting to order at 7:10 P.M. and the assembly recited the Pledge of Allegiance to the Flag of the United States of America.
 
Thereafter, Mr. Packard announced that the Minutes of the August 29, 2007 Meeting of the Board of Directors were not yet available for approval.
 
Thereafter, the Treasurer’s Report was given by Mr. Galczak. Mr. Galczak began by reading information from the previous month (August) into the minutes. Expenditures through July 31, 2007 were $12,898.00, less than one percent over budget. Mr. Galczak reported on the current state of the 2007 budget and Reserve Accounts and that all moneys have been transferred to BankUnited. Mr. Galczak then gave the Treasurer’s Report for August, 2007 stating that many items that were incorrectly coded were recoded for accuracy and the Association is actually under budget by $39,465.00. Mr. Galczak also reported on the status of the Insurance Special Assessment and many other items, in detail. Mr. Galczak had a question and answer period after his report.
 
Thereafter, Mr. David Weissman introduced Cesar Conde of Casa Conde, who gave a presentation of the proposal to remodel the Recreation Area. Cesar Conde fully explained all of the elements of the proposal using a display mounted on three easels. After the presentation Mr. Conde and Mr. Weissman took questions from the membership. It was announced that a mailable presentation will be created from what’s on display and will be sent to the membership in an attempt to get the 75% vote necessary for approval. There was a lengthy discussion on how the project was to be funded, and also about how the situation would be addressed should the 75% vote not be obtained. Thereafter, a motion was made by Mr. Galczak, seconded by Mr. Pell to move $35,266.21 from the Lobby S/A Account and $553.29 from the Ramp S/A Account to the Wilma S/A Account designated for the recreation Room. The motion was approved unanimously. Thereafter, a motion was made by Mr. Tokluku, seconded by Mr. Pell to note in the letter to the Membership that the amount of the Special Assessment would be $325,000.00
 
Thereafter, Mr. Beswick delivered the Manager’s report which is attached to and made a part of these meeting minutes. Mr. Beswick also remarked that there had been seven deliberate false alarms of fire in the past several weeks and made mention of the fact that Florida Criminal Statutes make falsely reporting a fire a Class A Misdemeanor on the first conviction and Class C Felony on any subsequent conviction. Mr. Beswick stated that a letter was sent to Fort Lauderdale Police Chief Bruce Roberts asking for assistance in this matter. Mr. Beswick also announced that someone has now started turning off domestic water supply lines to apartments. This happened in three locations on Wednesday. A question and answer period followed, including a discussion about the noise emanating from the Fountainhead Condominium cooling apparatus, and how it should be addressed. Mr. Weissman also made mention that Members’ cars were being vandalized in the front parking lot. Mr. Brady departed the meeting during this discussion
 
Thereafter, Mr. Packard spoke regarding a screening that took place this date for Mr. Mark Mayhill whose parents have a family trust and purchased Units 20-L & 20-K, which are joined, for $650,000.00. A lengthy discussion as to whether Mr. Mayhill could live in the Unit without being named in the trust took place. Mr. Tokluku departed at the end of this discussion.
 
Thereafter, Mrs. Marion Packard, Chair of the Landscape Committee reported on a proposal from Nightscapers to provide new landscape lighting in the front of Plaza East. The Board was given copies of the proposal. There was a lengthy discussion of the proposal. Mr. Galczak announced that there was lighting money available in the Hurricane Wilma Special Assessment Fund. A copy of this proposal is attached to, and made a copy of these minutes. Thereafter, on a motion by Mr. Pell, Second by Ms. Shumard, it was voted seven in favor and one opposed, to allocate the money to proceed with this project. Mr. Marcum cast the dissenting vote.
 
Thereafter, Mr. Galczak proposed that the $250 annual Cabana Charge be prorated monthly for new Cabana Renters who received the use of a space after January 1st. The $250 charge would be divided into 12 increments. Thereafter, on a Motion by Mr. Galczak, Second by Mr. Marcum, it was unanimously voted to prorate the charge for new cabana space renters in monthly increments.
 
Thereafter, Mr. Galczak reported that he would like to move $32,723.67 from the Elevator Special assessment account, closing that account, into the Fire Alarm Special Assessment Account to make up for a $30,192.62 shortfall. Thereafter, upon Motion by Mr. Pell, Second by Mr. Packard, it was unanimously voted to move the funds as stated.
 
Thereafter, the discussion regarding the screening of the prospective Resident of Unit 20-L & 20-K was resumed. The Manager was instructed to consult with the Association Attorney ASAP. Thereafter, upon Motion by Mr. Smith, Second by Mr. Packard, it was not voted to approve the sale of the Unit(s) to the trust upon attorney approval. The motion was not carried Thereafter, the discussion regarding the sale of Unit(s) 20-L & 20-K resumed, and upon Motion by Mr. Madey, Second by Mr. Smith, it was unanimously voted to approve the sale contingent upon the Resident being part of the family trust.
 
Thereafter, it was unanimously voted to adjourn the Board Meeting at 9:53 P.M.
 
Respectfully Submitted,
 
 
 
David L. Beswick, CMCA, AMS
Property Manager