PLAZA EAST ASSOCIATION
MINUTES OF MEETING OF THE BOARD OF DIRECTORS
July 25, 2007
Mr. Tim Smith, President called to
order a duly constituted meeting of the Plaza East Board of
Directors on Wednesday, July 25, 2007 at 7:25 p.m. in the
Recreation Room.
Present were: Donald Galczak, Richard Madey, Terry Marcum, Charles
Packard, DiAnne Shumard, Alex Soufrine and Tim Smith.
Absent: James Brady, Rafick Henein, Allan Pell, and John
Toklucu.
Also present David Beswick, Manager and Helene Pasternak,
Secretary. A quorum was established.
BANK UNITED
Account Representatives from Bank
United have sponsored tonight’s meeting with refreshments.
Jean Rabinowitz, Bank Manager on Commercial Blvd. introduced
herself and gave a history of the Bank as well as advising what
services they have available.
Tim Smith advises that we will be changing our banking with New
England Securities and working with Bank United. It will be more
convenient and should provide better rates.
APPROVAL OF MINUTES
Richard Madey made
a motion seconded by Charles Packard to approve the minutes of the
Board Meeting of June 26, 2007. All voted Aye.
Don Galczak takes issue with Mr. Henein’s comments of last
month regarding the electrical panels in the apartments. First, a
report was never completed by Gammon Electric and they are now out
of business. Although the Board did approve replacement, we have no
concrete information concerning the condition of the wiring. We
have an electrical engineer from Hiller’s Electric who is
doing an inspection and will make a recommendation to us.
PRESIDENT’S REPORT
3 grills are
up and running as per the Entertainment Committee. They are
planning a Labor Day bar-b-que.
The Landscaping Committee will have the trees trimmed, with
replacement after the Hurricane season.
Flamingo Road drainage problem: We are having a meeting with
Christine Teal and the principals from the Fountainhead. We will
try to get a intra-governmental agreement between
Lauderdale-by-the-Sea, the Fountainhead and Plaza East.
Budget Committee has progressed along with next year’s
budget, and can be completed shortly. The bad news is Ismet Baker
has resigned from the committee, and we want to thank him very much
for all his hard work.
TREASURER’S REPORT
We are a
little ahead of our annual budget. We moved from Reserves to
Operating for the A/C pump, the roof and the elevators. Most of the
owners in arrears have paid.
Per our documents we can charge interest, accelerate payments,
place liens and by statute put into foreclosure. The attorney has
written a policy which the Board can adopt. Richard Madey made a
motion seconded by Charles Packard to adopt Policy and Procedures
on Maintenance, Reserves and Special Assessments. Bills will be
mailed 14 days before due date. Interest, if not paid by the 30th,
will be retroactive to the 10th day at a charge of 10% per annum.
All voted aye. The complete Policy is attached. The Manager advises
he will send this policy out to all owners when he sends the
Special Assessment bills out for Insurance next month.
MANAGER’S REPORT
All owners
should leave apartment keys with Security. Someone didn’t,
locked herself out of her apartment and called a locksmith who
charged her $465.00.
The Manager has received 2 proposals from engineering firms to
perform a study on the garages and to provide administrative
oversight during any restoration project.
Dave has also been investigating a replacement company for
Restoration Technology Inc. (RTI) because of all the complaints we
have received. He will present proposals to the Board of
Directors.
Next year will be time to paint the building, and the Manager has
asked for and received an in-depth scope of work from our local
Benjamin Moore factory representative. This scope of work can be
converted into a request for proposal, and the Benjamin Moore
factory representative will oversee and inspect the painting to
ensure that all warranty requirements are met, at no cost to Plaza
East.
We have commenced our Employees Drug & Alcohol Policy and the
Manager and Susan have inspected the facilities.
New parking stickers have been ordered and should be here by the
end of the week. Lenny in Security will be in charge of the
stickers.
Susan Turner has been trained in the use of Quickbooks accounting
software. The Manager would like to see her assume more of the
input duties. This will reduce some of the hourly clerical charges
by the Accounting Firm.
The Manager attended the Risk Management M-206 Course offered by
the Community Association’s Institute. The Manager would like
to do a complete check on insurance next year. Don Galczak would
like us to look into self-insurance.
We do not have a response from EST after receiving a letter from
the Attorney regarding the continuing problems with the Fire Alarm
System. We will send another letter from the Attorney and give them
a date to respond.
A letter has been sent to Terry Travis from the Attorney regarding
invoices due from him along with the balance of the material.
We have sent out for quotes to make and install the steel supports
needed so we can hang the shutters. The cost just for both sides of
the recreation room is $70,000.00. We are looking for a third
vendor. Don Galczak suggests we look at high impact windows if we
have to pay so much more for the supports. The shutters we have may
be resold.
We do not have the report yet on the cooling towers from DeRose
Engineering.
The complete Manager’s Report is attached.
RECREATION ROOM REFURBISHMENT
We have
new blueprints, 1) showing the Recreation Room moving the fitness
room to upstairs. 2), as originally configured and 3) closing off
the downstairs with a new set of steps to the fitness room. A new
set of steps will be placed near the current bathrooms. The
bathrooms will be redone.
Motion made by Alex Soufrine seconded by Charles Packard to rescind
last month’s meeting vote moving the room upstairs and going
with option 3 which will close the downstairs room from the
upstairs room. All voted aye.
We will vote to assess the Recreation Room and send it out for a
vote to the membership. We will incorporate this with next
month’s meeting and advise owners.
SCREENING COMMITTEE REPORT
Edison sold
Apartment 3K to Mr. and Mrs. Gene and Barbara Simmons for
$315,000.00.
Thomas sold Apartment 10F to Mr. Ellis Langston for $270,000.00. He
purchased the furniture separately for $15,000.00.
Charles Packard made a motion seconded by Alex Soufrine to accept
the Screening Committee Report. All voted aye.
KEY FOB COMMITTEE
Alex Soufrine gave
out proposals from Specialized Systems Technologies, the company
the committee recommends to do the installation of a keyless entry
system. They require 50% deposit upon acceptance and 50% at
completion after City Inspections. It will take 2 Months to obtain
permits, and then 3 months to complete the job. A motion was made
by Alex Soufrine, seconded by Charles Packard to accept Specialized
Systems Technologies to install the keyless system contingent on
the Attorney’s approval of the contract and Bank approval for
financing. The total cost of $81,000.00 including interest on the
loan. All voted Aye
There was a question if money was put into the budget this year for
a project such as this. Don Galczak will investigate.
NEW BUSINESS
A motion was made by
Charles Packard seconded by Terry Marcum to charge for use of grill
of $5.00 per use. All voted Aye.
A motion was made at 9:25 pm to adjourn.
Respectfully submitted,
Helene Pasternak,
Recording Secretary