• Home
• Untitled Page
• Beach Conditions
• BOARD OF DIRECTORS
• Bulletin Board
• Cool Web Link's
• Current Projects
• Financial Statements
• Meeting Minutes 2009
• Freq. asked Quest.
• Local Phone Numbers
• History of Plaza East
• Need to Know "Info"
• Plaza East Downloads
• Property Information
• Rules and Regulations
• Meeting Minutes 2008
• Meeting Minutes 2007
  • MINUTES 12/28/07-SP
  • MINUTES 12/19/07
  • MINUTES 11/28/07
  • MINUTES 10/31/07
  • MINUTES 9/26/07
  • MINUTES 8/29/07
  • MINUTES 7/25/07
  • MINUTES 6/26/07
  • MINUTES 6/18/07-SP
  • MINUTES 5/30/07
  • MINUTES 4/25/07
  • MINUTES 3/28/07
  • MINUTES 2/27/07-P1
  • MINUTES 2/27/07-P2
  • MINUTES 1/31/07
  • MINUTES 1/10/07
• Meeting Minutes 2006
• Meeting Minutes 2005

PLAZA EAST ASSOCIATION
MINUTES OF MEETING OF THE BOARD OF DIRECTORS
March 28, 2007

Mr. Tim Smith, President called to order a duly constituted meeting of the Plaza East Board of Directors on Wednesday, March 28, 2007 at 7:40 p.m. in the Recreation Room.

Present were: Donald Galczak, Terry Marcum, Richard Madey, Charles Packard, Allen Pell DiAnne Shumard, Tim Smith, Alex Soufrine and John Toklucu. Absent: James Brady, Rafick Henein. Also present Mike Morgan, Manager and Helene Pasternak, Secretary. A quorum was established.

APPROVAL OF MINUTES
Tim Smith made a motion seconded by Terry Marcum to approve the minutes of the Board Meeting of February 27, 2007 with a few changes as attached.

TREASURER’S REPORT
John Toklucu gave the report. The complete report is attached. The Treasurer’s Report is much more detailed and has every transaction listed. A motion was made by Tim Smith, seconded by Charles Packard to approve the Report. All voted Aye. Board Members have met with the Accountant to learn how our money moves from Reserves to the Operating Budget. He will meet with the Budget Committee as well.

PRESIDENT’S REPORT
We are looking at our aging receivables. Susan Turner has begun calling owners to have them pay any old assessments and maintenance orders. We will look at writing off amounts under $500.00. Susan Turner has started collecting back receivables. We have 2 apartments in collection with the Attorney (*one owner owes $$3,600 and the other owner owes $4,800. One apartment is in foreclosure and (*has a balance of $6,765). There was a discussion to see if we can get Master Card for owners who can not pay immediately. As of now, we have the office hand-writing dunning letters. We believe the computer can print them out. We will investigate the use of a collection agency for smaller amounts owed.
Did we put a lien on the apartment in foreclosure? The Manager will check with the attorney.
Don Galczak said that as of February 28, 2007 we had $48,000 due for Operating Maintenance and $21, 000 due in special assessments as per the February 28th Financial Statement.
*Secretary’s Note

Tim Smith held a meeting last night with the Chairpersons of all the Committees. He would like all the committees to meet within the next 2 weeks, and Mr. Smith will meet again with the Chairpersons on April 17, 2007 at 7:00pm. He would like a “wish list” from each committee within the next 3 months. He would hope all work could be completed within the next 2 years. Possibly, we should look at financing with a line of credit. A banking institution would loan us money and we can assess our owners and give them 8-10 years to pay.
Alex Soufrine said he would like a timeline for all work to be done.

COOLING TOWER
Mr. Smith and the Manager met with Chris from DeRose Design Consultants the Engineers who did the first report for a new cooling tower where they suggested installing the towers in the garage. In light of the problems with the cooling tower from the Fountainhead, we have asked them to look at alternatives for ours. One would be a new extraction/injection well system and the other would be mounting the towers on the roof. We will have a report by our next Board Meeting.
The Fountainhead did a decibel reading of their towers. Initially they were not functioning properly. All readings looked okay, and the noise has lessened considerably. The report from this test is attached to the Manager’s Report and posted on the Bulletin Board.

VOTING PROCEDURE AMENDMENT
At last month’s meeting, Mr. Madey had suggested a changing our by-laws voting procedure. He would like the Board to approve it, and send it out to the owners for approval. Unfortunately, Mr. Smith did not have the new amendment with him tonight, and we will have to get the exact wording for the Board to take a vote.
Don Galczak suggested we bundle this with anything else we want voted on. Mr. Packard thought it was important enough to stand alone and vote only on this amendment.

MANAGER’S REPORT
The complete Manager’s Report is attached.
The shutter engineer, Thorton Tomasetti will be meeting with Murphy Construction to come up with a design and cost to properly install the hurricane shutters for the common areas. They will meet on April 5, 2007. The shutters are being moved to the upper garage with a camera on them.

EST is testing the alarm system. Several units do not have working speakers, and some speakers are missing and there is old equipment that has not been removed.

The N/P catwalk doors have been painted and new hardware installed where needed.

RTI has done water testing on the A tower. And found that most kitchen windows leak and one unit has leaks through the stucco. They are off the job for a couple of weeks, and when they return they will test the B tower. They will then caulk all kitchen windows in these towers which are not being replaced.

KEY FOB COMMITTEE
Alex Soufrine, Chairman, gave his report. The committee met 3 times last month, once with a new company, once with EST who are revising their estimates, and once to discuss what we want to propose to the Board. The reduction in man-hours will save us $173, 740 per year, which is 22.5% of our total payroll of $776,000. This reduction would be 28 fewer hours a day @ $17/hour.
The cost to implement the key fob will be between $65-80,000.
We now have 3 people in Security from 3pm-11pm. We would want to reduce this to 2 people. We would propose changing lobby 1 and 3 door people from a 16 hour shift to a 10 hour shift, being manned from 9am to 7pm. Lobby 2 would be open 24 hours a day. With Lobby 2 open, owners could get their packages at any time. Valet Service would be available at each Lobby 24 hours a day.
The committee would like to have open meetings with the owners to answer any questions they may have and share all details with them.
Mr. Galczak and Mr. Smith believe that implementation should be done slowly as this is a lifestyle change. Alan Pell advised that some people have shown concern about the changes.

CONCRETE RESTORATION-GARAGES AND DECK
We have received a 3 page report from the structural engineer, Swaysland, regarding restoration of the garages and deck. It is in the Manager’s office for anyone who wants to read it. Everything would have to be removed to check for structural damage and then replaced. We would probably replace with pavers because they can be lifted for future work that may need to be done. Estimated price is $2-3 ½ million.
We have asked Derose Design Consultants to do any analysis also and methodologies to see if there is another way to do this work.
The engineering firm we ultimately chose will help us with bids to send out to contractors.

RECREATION ROOM REFURBISHMENT
David Weisman, Tim Smith and Cesar Condi will meet with the Lobby Committee again. The committee gave him a budget of $350,000 to redo the recreation room.

FLAMINGO AVENUE DRAINAGE
Tim Smith met with Ron Essler, President of the Board at the Fountainhead to discuss the ongoing problem with the street drainage. The City of Lauderdale-by-the-Sea insists it is our problem. The City engineered the project in 1984 and managed the construction and Fountain if we can divide the cost. head and Plaza East paid for the work. We can try to see if it can be done in the DOT’s system. We believe the best case scenario would be if we can divide the cost of a new system among the 3 of us, The Fountainhead, Lauderdale-by-the-Sea and Plaza East.

SCREENING COMMITTEE
Charles Packard gave the report.
Apartment 10E, a 1 bedroom, was purchased by Sabiyne Akincibasi furnished for $320,000.
Charles Packard made a motion, seconded by Terry Marcum to approve the screening report. All voted aye.

CORRESPONDENCE
Mrs. D’Angelo (20G) requested a door be replaced due to hurricane damage. The Board agreed.
Sal Perrone (14L) advised there was water damage to his auto from the leakage in the garage. Tim Smith is meeting with our insurance agent Jeff Samas to go over our insurance coverage and to establish a way to deal with liability items more quickly.

NEW BUSINESS
Workmen park in the yellow-lined areas. The Manager is to instruct the doorpersons to make sure this practice is discontinued.

We will have a properly working PA system at the podium and for the owners.

Tim Smith asked Len Troutman (6C) to head up a committee for the installation of new Holiday lights.

Jerry Marcial (14G) asked if there will be an assessment for insurance this year. Richard Kuk (20P), Chairman of the Insurance Committee hopes to get more quotes for insurance. We do not get billed until June. Citizens have pulled back on some of their charges.

The Manager has ordered 10 sheets of plywood for the Hurricane season if owners have any window damage. We have kept the old shutters and will use them, if necessary, during the Hurricane season.

Mr. Smith requested that the Entertainment Committee provide coffee and sodas for our Board Meetings.

As in the past, a discretionary fund is given to the Manager and President of the Board for small projects. John Toklucu made a motion, seconded by Charles Packard to give the Manger a discretionary fund of $5,000., and the President a discretionary fund of $10,000. All voted Aye except for Mr. Galczak and Mr. Soufrine who voted no.

A motion was made at 9:50 p.m. to adjourn the meeting. All voted aye.

Respectfully submitted,


Helene Pasternak
Recording Secretary