PLAZA EAST ASSOCIATION
MINUTES OF MEETING OF THE BOARD OF DIRECTORS
January 31, 2007

Mr. Richard Loarie, President called to order a duly constituted meeting of the Plaza East Board of Directors
on Wednesday, January 31, 2007 at 7:30 p.m. in the Recreation Room.
Present were: Ismet Baker, John Toklucu, Rafick Henein, Charles Packard, Richard Loarie, DiAnne
Shumard, Alex Soufrine, and Terry Marcum. Also present Mike Morgan, Manager and, a quorum was
established.
Absent: James Brady, Allen Pell, Tim Smith, Helene Pasternak, Secretary

TREASURER’S REPORT
There is no Treasurer’s report this month

Approval of Minutes of Regular Monthly Meeting of December 6, 2006 and; Approval Minutes of Regular
Monthly Meeting of January 10, 2007, all voted AYE, except Rafick Henein abstaining because he did not
have 1/10/07 minutes. During this meeting President handed Rafick Henein meeting minutes of January 10,
2007. Meeting minutes are published on Internet at www.plazaeast.info.

Key Fob Entry Presentation by GE’s EST Representative Gary Wallace. Following discussion with
Questions and Answers:
Required attorney Randall Roger’s opinion stated that Key fob entry is a material improvement and
will require an owner vote for approval. Opinion was distributed to Board Members.
System Cost savings will accrue to $1 million dollars over ten years.
Review of Key Fob entry proposal is available in Office for owners review. Please Contact Manager.
Board wants a complete Action plan developed for presentation Owners for vote. Committee made
up of John Toklucu, Rafick Henein, and George Gazzana will develop action plan and present at
next Board Meeting. Plan to include; Lobby one staffed 24 hours, Lobby two staffed from 8 -7 PM,
Lobby three not staffed, because no contractors, no deliveries.
Rafick thinks we will save money, but plan is not complete, needing more detail. “Can we be like
Plaza South with one entrance lobby, if we are going to save money, it is worth our while to have
only one door open”.
John Toklucu stated that plaza South has a service entrance on North Side of Plaza South for
vendors and contractors. Plaza East needs two lobbies, one a main entry, the second as a service
entrance because of contractors, deliveries (mail, FedEx, ups); we need Lobby Two staffed seven
days during period (usually 8:30 AM– 5:00 PM) for outside vendors making deliveries.
John Toklucu needs to have garage entry gate and garage doors controlled for Owner Access. Many
times they are left open because of issues in staffing. Controlled entry by owner vehicle sticker will
insure garage doors will be closed.
GE EST states that system foundation exists for layering security. System needs to be phased in,
followed by tweaking system in terms of how it is adapted by Owners and used. System installation
is about three months. Replacement Key fobs are approximately $5. Security Key Fob System
Maintenance is low cost because there are of limited amount of moving parts. System interfaces with
emergency life safety system, thus when electrical power is off, system runs off generator.
GE EST will make available a general non-technical brochure for Owner distribution.

PRESIDENT’S REPORT
Regular Board Meeting will held be on February 28, 2007 in our recreation room.
Fozia our Administrative assistant is moving to North. Her Replacement search was organized by
George Gazzana. George, Fozia, and Manager Morgan selected candidates for interview. Interviews were
held and one candidate stood out above all others, Mrs. Susan Turner who has had extensive experience with
Community management in the position as Administrative Assistant. Final interview was held this evening at
6 PM. Manager Morgan will make offer to Mrs. Turner for this position Pending Background check.
DBPR dismissed Poore allegation and complaint regarding Hurricane Wilma damage to her condo. DBPR
Board of Compliance findings were stated in letter dated January 16, 2007 (posted on our bulletin board)
were; “The Association in its response provided sufficient evidence to refute the above allegation (by Poore),
by providing photos and information that the damage (to Unit 2A), was caused by an unlicensed Contractor
work, and not hurricane related damage.”, Signed by Robert E. Fronrath, Investigation Specialist II.
Recreation Room refurbishing funding report by David Weissman stating he had a meeting this week with
Casa Conde who has agreed to provide Plaza East pricing on recreation room refurbishment next week with
complete pricing breakout for Board presentation.
Haykov’s (16N) initiative for partition between apartments to prevent smoke migration between Units
was investigated by two engineering firms, (1) SPEC, and (2) DeRose Design Consultants.
SPEC’s letter of January 9, 2007 SPEC stated; “Our recommendation is to install a firewall
extending from the existing apartment wall to the underside of the concrete slab at each apartment
unit that is adjacent to an elevator lobby to provide fire-rated separation between the apartments
and elevator lobbies in accordance with the Florida Building Code”.
De Rose Design Consultants in their letter of January 9, 2007 stated; “For Plaza East, since you
have no sprinkler system, you are required at the lobbies to have two hour rated walls, smoke-proof
enclosures, 1 '/z hour rated doors and finishes with flame spread ratings 0-75 and smoke developed
0-450 (Class A or B). In the one lobby I examined, none of these criteria were met. The issue of
installing a barrier in the lobby ceiling has another drawback. This is the air-conditioning ductwork
both apartments’ ducts run through it. To simply remove a strip of the ceiling will not work as the
ceiling has utilities all through it. If the reason for placing this barrier above the ceiling is for a
fire/smoke rating for the lobby/corridor, this will not suffice. A compressive plan for bringing the
building up to current life safety code would be in your best interest. Not only are elevator lobby/exit
corridors to be upgraded, but fire sprinklers and other life safety issues need be addressed so a
program can be put together. This would allow a more steady approach for the condominium to
bring itself up to current code and a plan the City can sign off on and follow. This can also spread
the financial burden out and have few surprises”.
Motion was made to have Manager Morgan request DeRose Design Consultants to make a proposal
for extension of current contract to include their plan recommendation for bringing our building to
current life safety code. Motion by Richard Loarie, seconded by Chuck Packard, all voted AYE,
motion carried.
Cooling Tower report by DeRose Design Consultants was delivered today, and briefly reviewed.
Recommendation is for cooling tower to be located in Garage. By placing Cooling towers in our existing
structure no “architectural work” needs to be done or dictated to the condominium by the City. DeRose
recommends to proceed with drawings for the towers in the garage with an additional step to begin
interviewing a General Contractor, as it is a critical step in how well this project will proceed. Board needs
Plaza East Meeting Minutes
January 31, 2007 Page 3 of 4
to study proposal then make a motion to proceed as recommended. Manager Morgan will distribute copies of
this report to all Board members for their review. This will be on Agenda of February 28, 2007.
Shutter Support (support requirement above windows - as per owner approval to install common area
shutters). Murphy Construction was asked to examine the practicality of installing a structural support
system using structural tubing. Structural studs are not allowed by building code. This matter remains under
advisement.
Election counters are needed. Fozia will contact all those who signed petition for appointment of Election
Monitor asking to work as Election Counters at our Annual meeting scheduled to be held in our Recreation
Room at 10 AM on Friday February 16, 2007. If Fozia is unable to draft counters from the owner list of
petition signatures, then people attending the Annual meeting will be asked work as counters under the
oversight of DPBR election monitor. Candidates for election are not eligible.

MANAGER’S REPORT
We have implemented a few things to the old fire alarm system. It is now being monitored by EST and all
alarms go directly to them. We have also installed a printer to print out a report of each alarm. Both of these
additions will be transferred over to the new system once it is operational.
The new alarm was supposed to be finished by today, however, they are still working on it
completing the pull stations and working out wiring problems.
I spoke with the operations manager, Dave Loupe, today and they expect to start testing the system
in the next two weeks.
A crane will be here next Tuesday to remove the old elevator equipment from the roof.
By now most of you have seen the grout cleaning in the hallway by the offices. The original price of
$7,000 was increased to $9,950 due to the labor involved. I need to know if you still want to do it.
Action was taken with Motion by Terry Marcum, seconded by Alex Soufrine have lobby floors
cleaned, all voted AYE
We are interviewing lawn companies and believe we found a good one. Mrs. Packard will
address this in her report.
We are sanding, priming and painting the good doors leading out to the catwalks. Our goal is to have
them in good working order by June 1. We need a decision on whether to have locks on them or not.
Action was taken with Motion by Richard Loarie, seconded by Chuck Packard to install new
door latching sets without locks from catwalk into hallway, except G-H door which are to have
hardware latching sets locks, all voted AYE
We have found a replacement for Fozia. She has ample experience and worked for four years as an
administrative assistant at Playa Del Mar. Her resume is attached to this report. If there are no
objections, I would like to call her Thursday and finalize it. Action was taken with Motion to
recommend hiring of Susan Turner (pending background check) was made by Rafik Henein,
seconded by John Toklucu, all voted AYE
15 wheel less chaise lounges were ordered and should be here in two weeks.
Complete Manager’s Report is attached.
Rafik Henein commented that adding Manager items organized in those items which are completed,
outstanding, and requiring action is a good way to covey to Board Members operational status. Manager
Morgan agreed and will organize as such.


SCREENING COMMITTEE
Jerry Marcial gave the screening report for this month. Apartment 17G, a 2 bedroom, was purchased by
Joseph & Zina Onofrio unfurnished for $485,000. Richard Loarie made a motion, seconded by Ismet Baker
to approve the screening report. All voted aye.

INSURANCE COMMITTEE
Ismet Baker presented an extensive Insurance report which included; (1) Self Insurance, (2) Mandatory
Shutters, (3) Increased deductable, (4) reduced percentage received for damages.
Self insurance is in-effective reference FL Statute 918.111 (11)(a), which has never been
implemented and apparently does not work within The framework of condominium property.
Self insurance establishes a Reserve with an appraised value of$64,000,000, which would be too
costly to owners to fund.
Shutters should be installed by all owners to; (1) property protection, (2) have benefit of insurance
discounts and (3) enable building as a whole to enjoy benefits of more competitive insurance at a
lower rate.
Insurance costs can be reduced by (1) increasing deductable and (2) reduction percentage received
for damage. Normally we receive 100% deductable. There is insufficient data to reach conclusion at
this time.

LANDSCAPE COMMITTEE
Marion Packard gave landscape report stating committee members were unhappy with current landscaper
and they have been interviewing new landscape people. Plants and trees damaged by Hurricane Wilma need
replacement. 20-30 plants need replacement. Bushes along drive at security lost all their leaves, they are
alive and maybe salvaged by replanting elsewhere, solution maybe to remove leafless bushes followed by
installing a fence between Plaza South and our property. Manager has been authorized by Board to negotiate
with Plaza South to find a mutual solution. Perhaps Plaza South will contribute on a 50-50 basis.

NEW COMMITTEE
Proposal by Lynn Friede is for a committee with positive action to bridge gap between dissenters, their
issues, and attempt to overcome an attitude of distrust. A lot of people who don’t have an avenue need an
Open forum to participate where they feel heard. One idea is to form neighbor tower groups of 8 or more
people, in a simple way to organize tower, people, and building issues. This committee would be a Buffer
for our Board and forum for discussion on grass roots level.

NEW BUSINESS (Manager excused during this discussion)
Manager’s annual review and compensation review. Motion made by Chuck Packard, seconded by Ismet
Baker for an Employment contract presented to Manager Morgan for his consideration, to include; (1) Two
Year contract (2) 60 day notice, (3) base salary of $52,000, (4) bonus (determined by Board) up to 10% per
year of base salary paid out monthly, (5) Annual salary review by Board at year end, (6) normal employee
benefits and 2 week vacation, and (7) present on site during Office hours 8 AM – 5:30 PM, with breaks and
30 minutes for lunch. All voted Aye, motion carried.

Meeting adjourned at 10:35pm.

Respectfully submitted,
Richard Loarie for Helene Pasternak
Recording Secretary