• Home
• Untitled Page
• Beach Conditions
• BOARD OF DIRECTORS
• Bulletin Board
• Cool Web Link's
• Current Projects
• Financial Statements
• Meeting Minutes 2009
• Freq. asked Quest.
• Local Phone Numbers
• History of Plaza East
• Need to Know "Info"
• Plaza East Downloads
• Property Information
• Rules and Regulations
• Meeting Minutes 2008
• Meeting Minutes 2007
  • MINUTES 12/28/07-SP
  • MINUTES 12/19/07
  • MINUTES 11/28/07
  • MINUTES 10/31/07
  • MINUTES 9/26/07
  • MINUTES 8/29/07
  • MINUTES 7/25/07
  • MINUTES 6/26/07
  • MINUTES 6/18/07-SP
  • MINUTES 5/30/07
  • MINUTES 4/25/07
  • MINUTES 3/28/07
  • MINUTES 2/27/07-P1
  • MINUTES 2/27/07-P2
  • MINUTES 1/31/07
  • MINUTES 1/10/07
• Meeting Minutes 2006
• Meeting Minutes 2005

PLAZA EAST ASSOCIATION
MINUTES OF MEETING OF THE BOARD OF DIRECTORS
January 10, 2007

Mr. Richard Loarie, President called to order a duly constituted meeting of the Plaza East Board of Directors on Wednesday, January 10, 2007 at 7:30 p.m. in the Recreation Room.

Present were: Ismet Baker, James Brady, Rafick Henein, Richard Loarie, Charles Packard, Allen Pell DiAnne Shumard, Tim Smith, Alex Soufrine and John Toklucu. Also present Mike Morgan, Manager and Helene Pasternak, Secretary. A quorum was established.
Absent: Terry Marcum


TREASURER’S REPORT
John Toklucu gave the report. The complete report is attached. A motion was made by Richard Loarie, seconded by Allen Pell to approve the Report. All voted Aye.

PRESIDENT’S REPORT
The Annual Owner’s Meeting will be held on February 16, 2007. The next Board Meeting will be held on January 31, 2007. EST, a Division of GE Security will be presenting their proposal for an access and video system. Jim Brady asked the Manager to provide a cost savings analysis.
.
Elevators are being damaged. Suggestions to prevent damage by contractors: 1) Pad elevators from 8 am-4pm.
2) Fine owners, 3) Have doorperson advise workman are coming and pad elevators at that time. 4) Send reminder letter to owners to advise office when work is being done in their units 5) Have contractor sign waiver. They will be giving a $500.00 deposit. If they do not want elevators padded, they will be charged if damaged.

Pool Furniture: Should we purchase new, or repair old. We can repair for $110.00. We can purchase new, but without wheels for $160.00. Money would come from Hurricane Damage Assessment. A motion was made by
Richard Loarie, seconded by Jim Brady, to purchase 15 new deck chairs, without wheels, from Medallion @ $160.00. All voted Aye, except for Rafick Henein and DiAnne Shumard, who voted Nay. The motion passed.

Mrs. Poore (2A) has made a complaint to the DPBR regarding the cost of the damage to her condo. We have responded and are awaiting a decision.

Mr. Haykov’s (16N) initial re: partition between apartments: We have an engineer, at a cost of $2500.00, looking into this situation. Is this a fire issue, and what would be involved to do this partition?

Fire Alarm: The Manager will implement systems so all personnel are trained to research when an alarm goes off, and if not a problem, announce it to the owners. A letter will be sent to owners that with the new system, the alarm will go off if smoke gets into the elevator lobbies. Therefore owners should advise if heavy sanding or other work that can cause smoke is being done in their units. Security will call 911 if there is a fire. The Fire Department will levy fines if false alarm.

Proposals for Annual Meeting: Discussion on mandatory hurricane shutters. A motion was made by John Toklucu, seconded by DiAnne Shumard, to resubmit to the owners a proposal to make hurricane shutters mandatory. All voted Aye.

Tim Smith would like to request that we completely refurbish the Recreation Room. He will have costs by the next Board Meeting.

We received a Certificate of Approval for a new owner which was forged. It will be sent to the Attorney to decide how to handle.

MANAGER’S REPORT
The salt water pump and shaft will have to be replaced instead of serviced. Cost will be $3,400. We have a new one. Motion was made by Allen Pell, seconded by John Toklucu to replace pump with existing salt water pump. Labor will be approximately $3,400.00. Also, to rebuild the damaged pump we have. All voted aye.
EST will complete new alarm system by January 31, 2007.
The rental apartment has been tiled and painted.
All elevators now have stainless steel doors, and the new bulletin boards should be in next week.
We would like to get a dumpster to clean out the garage and shop areas, as well as have it available for resident use. The Board thought this was a good idea, and the Manager will get costs.
The Manager has received one bid of $18,500 for solar film on lobby windows. He will get more bids.
Two owners (Kane, 17 N and Sadaka 17E) and have damaged kitchen entry doors from the last windstorm. The Association will replace them.
The complete Manager’s Report is attached.

SCREENING COMMITTEE
Jerry Marcial gave the screening report for this month.
Apartment 12P, a 3 bedroom, was purchased by Robert Hirsch (owner of 9P) unfurnished for $825,000.
Richard Loarie made a motion, seconded by Allen Pell to approve the screening report. All voted aye.

MAINTENANCE COMMITTEE
Tim Smith reported on The Maintenance Committee’s Meeting of December 12, 2006. Stanley Swazyland, PE is preparing a report for concrete restoration of the garage.
RTI is still working on the P tower. They have one more knee-wall to complete. They will then check leaks in kitchen walls in the A-B, P, C towers.
Catwalk doors will cost approximately $250.00 each to replace. The Manager will make a survey of doors and frames which need to be replaced, painted, maintained and obtain bids or schedule in-house maintenance for project.
There are 7 JK door and frames that have been removed for replacement at a cost of $1,225.
New door hardware and knobs to be installed by Plaza East. Discussion that these must have locks, as they do now since we have always had this security. To change and put on hardware without locks would need a vote of ownership. The Board will discuss further at the next meeting.
HVAC Cooling Tower: Mechanical Engineer is preparing a report. The Manager will call him to determine date of report issuance and ask for injection well study.
Murphy Construction has almost completed adding the new A/C closet doors and removal of old doors. We added light in the GH catwalk area.
We are awaiting an engineer survey for parking lot and plaza lighting. The Manager will advise when this is complete.
The first shipment of replacement windows from Hurricane Wilma will be coming on January 22nd.
We are still waiting for the structural support drawing for lobby shutters. The Manager will advise.
Electrical aluminum wire replacement. This project is on hold. Gammon Electric is going out of business and we will need another electrical contractor.
We will do a schedule of maintenance for such things as pressure cleaning of catwalks, garage, etc.
On January 11th, we are having the lobby tiles cleaned and sealed in the office areas. This is a free demonstration. We well see how floors hold up after 6 months and decide then if we want to do all lobby floors.

NEW BUSINESS
The Entertainment Committee will hold a Candidates Night on January 24, 2007 at 7:30pm. We will advise all candidates by letter. (Secretary’s Note: THE CANDIDATES NIGHT HAS BEEN CHANGED TO FEBRUARY 1, 2007)

Channel 95 will have information. Please check it frequently.

The DPBR dismissed two complaints: one by Mr. Buehler (7N) regarding 2 additional TV cameras, and Mr. Buehler’s complaint regarding the Hurricane Shutter installation project.

DiAnne Shumard proposed allowing pets in the building. She will get further information for the next Board Meeting.

Meeting adjourned at 9:35pm.

Respectfully submitted,


Helene Pasternak
Recording Secretary